March 12, 2018	Double Branch CDD

Mr. Soriano responded she will do a walk through but that is to note major things. We pay that party attendant so if they had to stay there longer to clean up for her we would have to pay for that party attendant and we may have kept more. The little items  we're  usually  cleaning, it was the fact that there was a party the next morning so we're cleaning  there with  that next party. $50 is the smallest amount we will keep.
Mr. Horton stated I'm okay with fining $50. It should be clean. The next group coming in should expect a clean room.
Ms. Nelsen stated I agree. Do we need a motion?
Mr. Walters stated I don't think we need board action. This is something that staff has discretion over. Obviously a resident is free to come and voice their concerns and if the board wanted to take action on that they could, but given the lack of appetite for that I don't think  there is board action required.
Ms. Nelsen stated we're going to defer to staffs opinion  and  we're  in agreement  that the room wasn't clean enough.
Ms. Nail Nassan stated if for example you rented this place and an attendant checked you out, if she's there to check me out and she supervised everything then when we signed the paper then my responsibility is over. Right?
Mr. Soriano responded no. This happens in other rentals too whether it's a hotel
conference room. If they find something after the fact that's why we don't refund your deposit that night. There is a case that we could find something later. We've actually found  chairs hidden here with legs broken. We have that ability to go back. If we were there and noticed it was a little dirty we probably would have taken the extra time to clean it up. This was not a major issue but it was the fact that the next party had an issue. I can't argue with pictures and statement from a renting party that came in after you.
Ms. Nail Nassau stated but on the contract it says if for example they see something broken like a chair. You give me a certain amount of time to fix the issue and if I don't fix it that's when you take my penalty. If it's a cleaning issue you are responsible to call the person who rented the place to clean the area.
Mr. Soriano stated we don't have time for you to come back in. We had a rental after your's. That doesn't mean you're automatically absolved from any responsibility. There  is a party coming in that was starting that morning after your's the night before so we had to have

3

March 12, 2018	Double Branch CDD

removing all of the little pine trees, clearing out the thatch and removing the debris. That added up to about $3,000 worth of clearing and I'm having guys taking an hour or two here and there and clearing it out with chainsaws and the trimmers so we have it cleared where I can walk through and measure everything out. We will probably have to change the design of the sidewalk a little bit. The electrical box is in a little different position than what it looks like on Peter's conceptual drawing. When we do that to get around the electrical box it's going  to shorten the sidewalk a bit so right now we're going to be well under that  not to exceed  it's  really how fast do we want to work on it. You guys have already cleared me for that not to exceed amount.
With the dog park planning areas we can always move on with this but I did map out some locations. The big park back there at Fall Creek, the one we were talking about, I've been out a couple times and I actually went out this morning too after all of the rain just to see. The top picture is a picture of Oakleaf Village Parkway, when you come down it's the last park. There are two areas. The one in the back of the park that I was looking at before is a little smaller linear footage when I walk it out it's about 465 feet. That is the area that tends to get a little more wet. We could dig and add some french drains to help with the drainage. The front area that I've mapped out is a little larger. That area won't need  the french drains  and  I can't  put them there without getting a lot of trenching done and cost-wise it just wouldn't be worth it to get back to the trees. Either that or I'd have to jet under the sidewalk to drain them out to the road which it still would not be worth. That area already drains out a  little better  anyway.  When I walked it today it was not soggy like the back is so we could go there and it's a little bigger area. It also has the properties so there's a bench there right net to that space and  a  gazebo real close so ifwe wanted to fence that in we wouldn't have to add a lot of amenities on the outside for people to sit and hang out. Looking at initial costs if I get rid of the idea of digging trenches and french drains. Now our first step would  be getting  quotes for fencing.  This has to be chain link fencing to make sure dogs aren't getting out  and  running  into  the road. Chain link fencing is going to cost us anywhere from $20 to $30 a foot for install. On the cheaper end at $20 a foot we're looking at just the regular galvanized steel look. We normally have the rubber coated chain link fencing. It is a  little bit more expensive  so you're  talking more in the $30 area. With that linear footage just to install that fencing we're talking about
$9,000 to $11,000 worth of fencing. This would be kind of a start off area to give us a zone.

12

March 12, 2018	Double Branch CDD

because that road doesn't belong to us so I have to have the county support us in moving them. All of us have complained about people parking out in the roads in front of our houses. We can call the sheriff's office and unless it's a major safety issue  where  they're  blocking  an emergency vehicle they usually won't do it so you just get a stern letter from the HOA that you're not supposed to do that. Parking on our property if they pull up on  that  grass  is  different.
Mr. Horton stated it seems like we're creating a situation where you want people to use
it but we don't want them to drive down here.
Mr. Soriano stated that was my thought in trying to find a place a little more central but we don't have a lot of good options in the middle of the neighborhood unless we do it at the soccer fields but we already know what that's going to cost. There is a small area at the back of the tennis courts at Double Branch that could be used. It would be smaller than these two areas but the dog park doesn't have to be large. You guys could take a look at that area and  that  would alleviate the issues of parking because we have parking there. In fact when you guys did the new fitness center there was originally a plan to have them cut out a circle parking lot in there so there is that space that could be done there, it's just smaller than what this park is and I would probably have to come up with some drainage issue there too because there's a lot of weeds because of the way it dips down and holds water.
Mr. Horton stated by the same token making it easier to park near the dog park then
you have people coming from other areas.
Mr. Soriano stated we're going to have non-residents using our facilities.
Mr. Thomas stated or to get into the dog park you have to have a pass  with  an electronic gate.
Mr. Soriano stated really I was just looking for direction if this was something we wanted to keep moving on. If you want me to look at the other area I can. To run a pass out  there that's still a few thousand bucks. I have to get from the fitness center  back there so  we will have to trench but it is something we can do. We'd have to be able to enforce it.
Mr. Thomas stated maybe we can revisit it in the summer if we save some money.
Mr. Soriano stated the last thing I have was just to review the policies. I went through and made the changes for the typos that we caught last time and if you noticed I crossed out the items that we did not like so on the page with guests at the fitness center I crossed it out but left

14

March 12, 2018	Double Branch CDD

it on there because we did talk about it. I will be presenting to Middle Village in their evening meeting tonight some of those items. They can opt to do something different than you guys but normally we try to keep the same things. It just makes it easier for operations. It  was supposed to be a strike through on the advertising, and then the nanny pass was not something we were looking to approve. I added the $50 for the club room rental. That was  a  Friday  through Sunday rental so only the weekend hours, I wasn't looking to change the weekday hours. These items with the policies we can approve it your happy with the things that we've talked about, however the things that have to do with rates we would have to do a rate hearing in May at the earliest. We have to do a 30 day notice so we would take a few minutes before our meeting in May to approve those dollar amounts. As far as the wording and how things are spelled out we can approve that unless anybody has any other thoughts other than what we mentioned last month.
Mr. Perry stated under the nanny pass the last provision says, "parents card will be inactivated during those months"?
Mr. Soriano responded the idea was the complaints that we get from  residents  that really want that nanny pass is that they work so much  that they cannot make  it to the pool so the idea was if you really have that 70 hour work week, because our pools are open 70 to 80 hours during the week if you really can't make it weekends or late hours if we went through these other steps of making a nanny pass you're not coming to the facilities right now as it is so if you inactivate it we believe you're not using it. The idea is not to send their kids to the pool with the nanny and then they go work out during the week. If that have that  pass that's active  we don't have a way to see that they're some place else and they're  hanging  out at the adult  pool while the kids are at their pool swimming.
Mr. Perry asked so the one weekend they can go their going to have to use a guest pass or how are they going to get in?
Mr. Soriano responded yeah.
Mr. Horton asked I thought we weren't going to do the nanny pass?
Mr. Soriano responded we're not, he just had a question on that one point but you guys did agree to not do it at all no matter what the stipulations were. That to me was one  of the  ways to truly verify if you truly can't make it then your card is not needed.  If their cards were  on they could use their card someplace else and we don't have way to ensure whether they're

15

March 12, 2018	Double Branch CDD

just paying for a friend to bring the kids to the pool. To me that's one of those ways to find  a way around things.
Mr. Perry asked so now there's no nanny pass they will have to pay a user fee?
Mr. Soriano responded yes Mr. Morton had pointed that out that we have that in place already so why are we looking for other ways to find an end around. It is something that's brought up every year by a few families when we get to this time of year. They're ready for spring and they're trying to find a way to make their schedules perfect.
Ms. Raab stated somebody asked me, are you allowed to buy a non-resident pass for a
nanny?
Mr. Walters responded anyone can do that.
Mr. Soriano stated we have four or five every single year that purchase these. Ms. Nelsen stated your nanny just has to be an Oakleaf resident.
Ms. Raab stated that's what I tell them. Get a babysitter that is 16 or older that is an
Oakleaf resident that has their own card.
Mr. Soriano asked would we need a motion now to approve the wording or am I still waiting to approve them based on Double Branch's policies?
Mr. Walters responded I think as long as everyone is comfortable we can take a motion to approve the language subject to approval by Middle Village as well.
Ms. Nelsen asked so we're adopting the changes in red?
Mr. Soriano responded yes except for the one that you pointed out. The fitness center, number three, I had added in the words "and their children and/or guests" and that was done as part of it before if we were going to do the rule above it that allowed guests to come in but that was one you guys said no we want to keep the fitness center residents only so that would strike out the and/or guests. The change that was pointed out in there was  where  it  says "accompanied by a resident adult" and I added in there a resident parent and you guys said you were fine if it was an adult and not just the parent. Say they were coming  with a neighbor  that is old enough, they're 14 or 15 and they have their card and we know they live here and  they  are still accompanied by an adult. Right now it is their parent, not another adult.

On MOTION by Mr. Thomas seconded by Ms. Nelsen with all in favor the amenity policy changes were approved subject to any possible changes by Middle Village CDD.

16

March 12, 2018	Double Branch CDD

Mr. Soriano stated we will remind everybody next month and we will send out a notice after we go through this with Middle Village again tonight for the May meeting  to do the  couple rate changes.

SIXTH ORDER OF BUSINESS	Audience Comments I Supervisors'
Requests
Mr. Thomas asked now that we're clearing everything  out on the park  we're going to  get the final deminsions to Peter and then Peter will come up with a final rendering?
Mr. Soriano responded I can bring back the conceptual ifl change it drastically. Right now it's just the legal but I can bring it back and let you know what I'm thinking as far as  pricing. It's still going to well under the $60,00 that we did the not to exceed that you set up so that I could go ahead and move forward. My only question when we did the not to exceed was board direction on timing. If you want me to hurry up that stops me from looking  around  to  find a better deal on the sidewalk. We're still going to be under it either way.
Mr. Thomas stated I would like to just keep on going forward.
Mr. Horton asked has anybody thought about putting a dog park down at the ball
fields?
Mr. Soriano responded there is a spot and I'm waiting to hear back from the County. It
wouldn't be ours but there is a spot that is kind of unused and I don't know what their planning but as you drive this way from your district you have that road cut out that is on the right there  is a plot of land that is on the right that is deemed green-space area. They haven't built the road yet and I don't know what the plan is. They're having a  hard  enough  time getting  all their fields built but they may finish that road out and then it would be left a little green space on the right. It's not ours but it's a good little space that they may not have other plans for.
Mr. Horton stated it seems like it could be a good idea because there's  parking fairly near there.
Mr. Soriano stated and then it falls under the county rules where you can't use the park
as an outside person.
Mr. Horton stated ifwe build it they will come but if there's no place to park then it's
crazy.
Mr. Soriano stated this was a personal request from residents to us to look at it so I'm
not going to get anything good out of the county to be able to tell them any time soon but it is

17

I

March 12, 2018	Double Branch CDD

something I've thought about. There is that good space there and right now it gets used half the time for boot camps.
Ms. Nelsen stated and it's feasible that we could donate the money for the fence if the county would allow the property. Maybe we see how much money we save over the summer and see if that's feasible.

SEVENTH ORDER OF BUSINESS	Next Scheduled Meeting
Mr. Perry stated the next scheduled meeting is April 9, 2018, 4:00 p.m. at Plantation Oaks Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida.

EIGHTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Nelsen seconded by Mr. Thomas with all in favor the meeting was adjourned.

 	

18