MINUTES OF MEETING
DOUBLE BRANCH COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Double Branch Community Development District was held Monday, April 9, 2018 at 4:00 p.m. at the Plantation Oaks Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida 32065.

Present and constituting a quorum were:

Cindy Nelsen Chad Davis Barry Morton Scott Thomas Tom Horton

Chairperson Supervisor
Supervisor (by phone) Supervisor
Supervisor

Also present were: Jim Perry
Jason Walters Jay Soriano Five Residents

District Manager District Counsel
GMS Community Manager

FIRST ORDER OF BUSINESS	Roll Call
Mr. Perry called the meeting to order at 4:00 p.m.

SECOND ORDER OF BUSINESS	Audience Comments
There being none, the next item followed.

THIRD ORDER OF BUSINESS	Approval of Consent Agenda

Approval of the Minutes of the March 12, 2018 Meeting
Financial Statements
Assessment Receipt Schedule
Check Register
Mr. Perry stated included in the consent agenda is the assessments receipts schedule which are 96% collected. You are right there with your sister district so there are no issues there.

Mr. Horton asked on tab D, page four, for janitorial it shows $1,800. Was there some kind of major problem with janitorial service that one month?
Mr. Soriano responded no that is just timing of billing. Janitorial should be a flat rate no matter how many hours are worked.
Mr. Horton asked who does the online agenda and puts all of the invoices in there?
Some of the pages are upside down.
Mr. Perry responded I'll check with them. We just got new printers and scanners so maybe there was an issue. We just got them in two weeks ago but normally they're not an issue so I'll find out.
Mr. Horton stated it's not a big deal.

On MOTION by Ms. Nelsen seconded by Mr. Horton with all in favor the Consent Agenda was approved.

FOURTH ORDER OF BUSINESS	Other Business

There being none, the next item followed.

FIFTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Walters stated just as an update on your sister board; they approved  refinancing their bonds this year. We were debating at the previous meeting how long it had been since we did that here and we went all the way back to 2013 so you got a big head start on them. I will circulate the final draft of the legislative update. That has come out and I meant to include it in the package but I was still digesting it. The good news is at the end of the year it went out as a whimper and for us that's always a good thing because it means there are not a lot of things we're going to have to adjust operations for. Generally there are darts and  daggers  being thrown and we try to just avoid those. Overall it's good news and if you have any questions, as always, just give me a call.
Engineer
Ther being none, the next item followed.
Manager

Mr. Perry stated this will probably dovetail somewhat with Jay, but at the prior meeting your sister district discussed at length the nanny pass issue and the consensus was to proceed going forward with that at a rate of $900 for the pool season or $300 a month and that would exclude weekends and holidays and it would be only for usage of the pool for this facility here, not your facility.
Mr. Soriano stated that's correct. They added in a couple of bullet points to say  they can't come on the weekends and it would only be for this facility. This is the larger facility.  This is also the one that is closer to hitting maximum capacity but at $900 it's a big enough deterrent that they'll only purchase it if they really need to use it. They are set with moving forward with that. I mentioned to them that you do not have to change your mind and you can keep it that way, however if someone does want to purchase it, if it's a Double Branch resident, because they're only doing it at Middle Village, revenue goes to Middle Village.  We have lots of items like that. We've talked about tennis before. It's a program at Middle Village. Unless there is an expense dealt out by the Double Branch then the revenue would just go to the one district. With our rate hearing coming up I put the nanny pass in the notice just in case you wanted to discuss and change your minds, that way we wouldn't have to wait another month because we have to notice that rate hearing ahead of time.
Mr. Horton stated I got the email but I still don't see it being a big deal. If they want to join, pay for the year and then it makes it easier to track and maintain anyway so I don't have a problem with not doing it.
Mr. Perry stated obviously you don't have to be in agreement with everything with the other board. We think it will work out. In regards to volume, we don't anticipate maybe a half dozen people at most but we will see once it's implemented.
Mr. Davis asked out of curiosity, let's say we decide to do something different than Middle Village. Would someone have the option to purchase  one for $900 here and  let's say for discussion purposes we were $1,I00 and they could purchase one for $1,100 for our side, but one would not reciprocate to the other?
Mr. Perry responded it depends on how you set it up. You could have some reciprocity but as Jay said you'd probably share in the revenues with the sister district.
Operations Manager - Report

Mr. Soriano stated we have a couple of District-run events coming up so hopefully the weather will improve for us a little bit. We have our Spring Campout coming up this Friday. At the moment it's like every campout where everyone waits until the last minute  to sign  up. Right now we have about 50 people pre-registered but by Wednesday we should be closer to
100. If the weather is good we might see as much as 100 more people show up that night. This will be the first one that we've coordinated with the food trucks so they won't be over at the Village Center, they will be in that back parking lot. We didn't coordinate any special  deals.  We separated it out to let the trucks do their own business and we do ours. Ours is rather cheap. It's a few bucks to camp unless you're paying that night and then you pay per  person.  Those few dollars cover the smores supplies and the acitivies that we do. We really  didn't have a lot  of room to cover the food costs of the trucks so we just let everybody know that there would be lots of trucks available. I think there are five at the moment, possibly as many as eight depending on what type of food they serve that way they have plenty of choices. That will be this Friday and of course they will stay overnight into Saturday and by about 10:00 everybody
is cleaned  up and out of the way. Next Saturday,  the 21'', will  be the spring yard sale.  We've
put that out in a couple of emails now. That is the event that the Double Nickel used to coordinate but now we will be putting out the signs, advertising and then collecting all of the signs on Sunday.
There's a bullet point in the report on working with aquatics. As part of the contract  with the aquatics vendor from the last couple of years they had this expectation that they would provide events at each district on a monthly basis. That was pretty hard for them and we also didn't put an item on there that said they have to spend so much money to create this big party for our residents so it whittled down to one every month at both districts and they did it  together as one big event. Then we moved it from your sister district here where  most  of the big events were so that we could pull the crowd away because that was one of the events that  we maxed out this pool and couldn't let residents in. When we do those events at your facility we don't have that problem. They get packed, but not like  this facility. What I would  like to see, and I'm working with Susie on that, is they don't all have to be those large events. We can have smaller events where we're doing activies with the kids during the week. We don't  have  to do them all on a Saturday or holiday where it's drawing in big crowds. I would like to offer more of those social activites to the residents at the pool this year, especially now that staffing

is controlled by us. Although, with this budget I didn't put anything in there for those district­ run events so I'm kind of limited but that will be something I look at how this summer  goes  and then we can address it next year if we wanted to.
Our pools are open on weekends now. The schedule for quite a few years has been that in April we're open on the weekends. After April we move to that step  up schedule  where we're open every day at one of the pools. You have those two days during the week where you guys alternate. This facility on Monday and Wednesday would be open and Tuesday, Thursday their's open and you guys go back and forth. Friday, Saturday and Sunday all of them are open and then by Memorial Day the place is open full blast every day with the same hours all the  way up until the week of school starting. I want to point out there are some events specifically tied to each district. For instance, the swim team over here. That's another one where the swim team's only expense is done out of this pool so the revenue stays here. A couple  of years ago  we tried to do things like practice over at your pool but it really didn't work. The families preferred to be here. This is a bigger competition pool and they can do things like dive starts. Most of our swim lessons are done at Double Branch rather than having our swim instructors driving back and forth. We do get a large request for them here, and we can start doing them here, but the instructor is over there so we do the lessons at your facility and the revenue stays with Double Branch. Same thing with Zumba; that is only offered there. The instructor really only likes that pool. It is a little more conclusive because of the shallowness of it. This pool is a lot deeper so it kind oflimits where they can be. She does a good job and everyone enjoyed the aqua class last year.
Mr. Horton asked did you get fully staffed on lifeguards?
Mr. Soriano responded we won't be fully staffed until just after Memorial Day. Once we're open for that weekend then we're pretty much up there. We're probably at about 89%  right now. The main reason for it is we still don't have those kids back from college.
Our usage is still low. I had to start cutting some of those cards this weekend and sending them home because we're ready for weekends in April but that weather was not good. Half of our spring break was wasted but I wasn't going to send them home the very first day they're working so we taught them to start doing secondary duties like walking the parking lot and picking up trash. It's either that, or you go home and don't get paid. I'll be able to send

them into the fitness centers to help them clean ifwe have down time where we weren't able to do that in tbe past.
Mr. Horton stated I saw you said you set up records for like 40 extra people. That's the 40 you have hired so far?
Mr. Soriano responded yeah. With this last payroll I tbink we're nearing 50 employees. That's between lifeguards, our front desk staff, supervisors and pool monitors. I do let residents know we're not fully staffed. Some of these are high school kids so we will get turn over. A week or two into that first month they may not want to be here so we continue to interview throughout.
Mr. Horton asked are they all trained?
Mr. Soriano responded no. They can't sit in a stand until they have certification but  there are still classes going on.
Moving on, you will see our numbers are starting to go up. These are still off-season
numbers that went up mostly due to the fact that the pools are open. Not until Thursday or Friday of Spring Break did we get decent weather but that last weekend there were a lot of people out on Satuday and Sunday so that added to these numbers. Our numbers  will constantly go up until the sununer where our normal operating months are I0,000  scans between the pools and fitness centers.
Moving on to the operations and maintenance side. If you'll notice, the biggest complaint over the last few months has been our column. We got our pre-cast in. That is the hardest part of building that column because it's custom work. He can't actually start building the column up and putting our special bricks on there. I'm not sure whether he has the bricks or not. He told me they were in but I was hoping to see that start going up this last week. I know we had a couple of bad days of weather but I believe he could start getting on that. I'll light a fire under him a little bit but the hardest part was we've been waiting on that specialized trim. He hasn't found anybody to do the medallion yet but as I've said before, if we have to, we will come up with a creative solution for that. Even peeling off two of the others that you can't see. We did receive notice from our underwriters so we will be reimbursed for that work. I don't think we've received the check in our office yet.
If you notice, the sign at Silver Bluff is gone. A car ran up on the curb and on top of  that pedestal and took out the sign and many of our bricks. We were able to clean up a lot of

Mr. Horton stated if it's a C&C machine they've got people to program those things.
Mr. Soriano stated even the one that did the original work on it is a mason C&C machine. That's where our original contractor who is still in business got rid of the routers and don't use it anymore so that was the reason they declined doing that work.
Mr. Horton stated there's got to be a lot of sign companies that can do something like
that.
Mr. Soriano stated I've contacted lots of sign companies but that wasn't an option that
anybody thought of so I can ask them if they can do a foam and fiberglass to replace that. I  think the hardest part would be still have to build a box template for those bricks to sit on. Everbody looks at that center column and they think the bricks sit on that column. They don't. There's a space that is about four inches and then there is wall of bricks that come up so it  would need to be some kind of weight bearing or something attached to the box attached  to that. Some of these sign companies are general contractors too and they can come up with something so I'll ask.
Unless there's any questions on the maintenance items, I want to point out that last month I mentioned a lot of our off-season repairs were done. We had some leaks and items like that. We had damage to a pool pack that I believe would have come from the hurricane  last year. If you remember, a couple of our motors were flooded out. That's actually ground  water  so back where our pool packs sit when that ground water comes up those fiberglass boxes actually sit in the water. I believe the pressure on that  popped  it up and that's when we started to see the leak. I got everything repaired on the inside of the pack. I am going to paint it. The fiberglass and epoxy work was something we did last year. If you recall, this pool was down at the beginning of the year last year for almost a month because that happened in their  pack.  That was a $12,000 invoice. Right now that is work that we've done just for supplies. I do have to finish painting it, but the idea was that I wanted to try to make those packs last. We have replaced one of your packs years ago. We had flooding where the pack that holds the slide motor ripped it up out of the ground. Pools can do that too with enough water. I will be  planning for full replacement on those packs in years to come but that wasn't something I was planning in the next couple years. That's something that maybe 10 years down the road we would have to do. Once those packs start to degrade that fiberglass slowly breaks down. Just be prepared we may need one in the near future but right now everything is sealed up.

Mr. Horton stated the bridges, I know we cleaned that one off by the pools. What about the middle bridge?
Mr. Soriano responded we have to go down to the pond with buckets and clean them.
We don't have water. We do have a contract with a pressure washing company that does the fence line but those bridges are not in that contract. We could pull them out every other week for those ducks. We have to find some way that we could do it. Right now, there's no easy way to do it. The one closest to the pool I drag about 200 feet of hose from the pool pack area and hose it down
Mr. Horton asked I'm just wondering if it could be cost effective to get a trailer?
Mr. Soriano responded I have looked at a little rig. Those things are still kind of expensive but it's something I could split with Middle Village as a major  pool  purchase because when we have things like vandalism on our brick columns coming into the neighborhood I have to call the company and usually they are out some place else. They do come out and do the playgrounds as a contract every year but it's not an couple weeks or every month thing. That might be a tool that could be useful. If you want, I will look into purchasing  a little rig that we can put on the back of the ATV.
Mr. Horton stated the bridges are the main thing because it really shows  up  since they're painted a light color but even the walkway sometimes. It would be nice if they could drive around and hit them.
Ms. Nelsen asked do you have space to store it?
Mr. Soriano responded it would  probably  be stored over here. Even if it's a little rig, if it has 300 gallons worth of water on it that's heavy so we wouldn't be able to pull it with a golf cart, it would be with the larger ATV.
Mr. Horton stated I think it's something to look into.

SIXTH ORDER OF BUSINESS	Audience Comments/ Supervisors'
Requests
Ms. Lauren Davis, 1454 Canopy Oaks Drive, stated we've had a couple issues with vehicles parking in front of the park. I understand that it was County vehicles and they were addressed and it's going to be fixed but just today when we were coming over here there are residents that are parking up there and it's wet so it's going to be a continued issue. I know that "No Parking" signs are posted everywhere but apparently people don't read sometimes. Is

there something we can do other than calling CCSO every single time that we see a car parked there?
Mr. Horton asked are you talking about parking on the grass?
Ms. Lauren Davis responded yes.
A resident stated in between the curb and the sidewalk. People have damaged the irrigation system and the turf.
Ms. Nelsen stated it was the bus stop for a long time and they would do that.
A resident stated and right now you drive by there are ruts in the grass. It just looks horrible and it was just recently replaced. I'd like for some alternatives or some ideas he considered to prevent people from parking the grass, short of putting up a fence.
Mr. Soriano stated we wouldn't be able to put a fence there. That's county right-of-way so we can't put it between the curb and the grass. We're kind of limited.
Mr. Horton stated I live on a lake and I've had people come out there and fish. I don't know if they're residents, some of them are I guess, and they park up on the bank. When I see that I go over there and say "how's the fishing going? You really shouldn't be parking on the grass", because if they park there often enough they're going to be killing the grass. Most of them will say I didn't know that and I'll tell them they can park on the street. Nine times out of ten they will move their vehicle. What I'm saying is sometimes if you go out and ask them they might park somewhere else. I did have one guy that told me to pound sand pretty much. I just try to be nice about it and if that doesn't work you go to plan BI guess.
Ms. Lauren Davis stated we've done that.
A resident stated usually that's what you get. One of the ideas I've tossed around is possibly, right across the street from the playground and Nature's Hammock there is that area where there is a lot of landscape or open land. I wonder about the possibility of creating a small parking lot that would accommodate maybe a half a dozen vehicles that way it would eliminate people parking in the street or on the grass.
Ms. Lauren Davis stated it's a huge area. It's at least twelve feet of grass past the road and then there is the woodline.
Mr. Horton stated I can't visualize exactly where that's at right now.
Mr. Thomas stated I could see the angled parking but not the cost. Ms. Nelsen asked what do you think Jay?

Mr. Soriano stated a parking lot is an outrageous cost. That would be the best way because if not we're justing tearing up grass parking some place else. We've also discussed before parking at our playgrounds. Now we're going to have people using that as guest parking and things of that nature. There's not really any easy answer to that one. I've been dealing with this now for about 15 years. Unless we get a parking lot we can control it won't really look that great.

now.

Mr. Horton asked when do they normally park there. During the daytime hours?
Ms. Lauren  Davis responded  during  the daytime.  There  are people parked there right

A  resident  stated  it's people  going  up there to  let their children  play  in the park and

sometimes it's just people hanging out. I feel like if there was some sort of area to  accommodate five to six automobiles maybe that might be sufficient to keep people from parking on the grass and damaging the irrigation system. Also cars have a tendency to leave fluids and that tends to kill your vegetation also.
Mr. Lauren Davis stated and the thing about it is the ruts have been there for several weeks. It's unsightly.
Ms. Nelsen stated we've fixed those three different times. I think Jay has a good point with putting in parking spaces there. Then what's going to happen when people on the streets have overnight guests parking and stuff and we really have no control over that.
Mr. Horton stated there's also the snowball effect. Ifwe put parking there then we have to put parking at every park.
A resident stated if that's a concern put up a sign that says "No parking"
Mr. Davis stated but the no parking signs where you're talking about don't work. Mr. Horton asked can we have them towed?
Mr. Soriano responded only if I can catch them. The enforcement  of it is the same as our enforcement every where. If they're on the street at all I can't tow them, the County has to get involved. I was surprised that it was actually because of Clay County Sheriff that the truck got stuck. He was parked on the road and the Sheriffs officer came over and told him he was going to fine him for having that mulch truck parked in the road so he pulled up  in the grass and he sunk in and they had to have another tow vehicle come pull this large mulch truck. Now because that is part of our contract we don't pay for it. The ones we don't catch, we pay for, so

if we want to replace those ruts and repair them every time it happens within a day or two, that's going to be us as residents paying for it. As far as signs and enforcement, if they are completely on our property, yeah I can tow them. I'll give you guys my cell phone number and when you see people there you can call me.
Ms. Nelsen stated they're staying with their vehicle so by the time the tow truck gets there they're going to jump in and leave.
Mr. Soriano stated yeah I have to be there or a representative on my behalf has to be able to watch however many acres we have in Oakleaf but by all means, I'll give you my cell phone number and you can call me and tell me there's a car out there now. Even  board members will call me and say "hey I saw this when I was driving" and I'll go check it out.
Mr. Horton asked what about putting some plants in there?
Mr. Soriano responded we could do that. We did that with the ponds. To put plants in that little section where they're sitting between the curb and sidewalk I do have to get approval from the County. I don't think they'll be bothered unless it's something that could damage the sidewalks. We could do it right in front of that split rail if you wanted. If that's something we want to try and do I can speak to R&D and get a quote and that would be extra but would  be the easier fix.
Mr. Horton stated it might be the quickest thing and if somebody does that they're damaging property.
Ms. Nelsen stated let's give that a try.
Mr. Soriano stated I' II find out what R&D can do for us on the install and bring that

back.

A resident stated I wouldn't be surprised if somebody tried to run that stuff over. Mr. Thomas stated we've got to start larger and go from there.
Ms. Lauren Davis asked and as far as lighting in the parks, I run at night and it's scary

because you have a huge strip of just dark park. I've never felt uncomfortable running but with everything that's been going on in Oakleaf lately it makes me uncomfortable to run at night. There are kids out there all the time and I see that it's been brought up on the Facebook page several times.
Ms. Nelsen stated the parks close at dusk.

Mr. Thomas stated we've gone round and round with different homeowners  for different reasons about the lights, whether it be for security or kids hanging out after dark. If there were lights there they'd stay and the next problem is a lot of them don't have electricity available close to them to tap into so we've explored going under the road and all this stuff to get electrical to them. It's an issue with many different sides that we really haven't been able to come up with a good cost effective resolution to but we have looked into it many times.
Supervisor's Requests
Mr. Horton stated the Village Green park I see they've cut some stuff out but they haven't really hauled it out yet.
Mr. Soriano stated right now they're doing a lot of clearing for our new planting so you should have seen lots of places with a lot of new plants so their first step would be cutting out some of the dead plants. We got a lot of freeze damage this year.
Mr. Horton stated I'm talking about the new park on the corner there.
Mr. Soriano stated that's us doing that. If you remember I mentioned last month that we're doing this internally so we're not paying paying someone else. R&D quoted us a couple thousand for clearing the underbrush, $800 for these trees but we're actually doing that so  every chance my maintenance guys get to go through there we cut it and clear it but we have to get trailers to pull it out. That will come out so you can actually see the ground well enough to mark out the new path for the sidewalk.
Mr. Horton stated I understand it's cut and laying there but you just haven't gotten around to moving it out yet.
Mr. Soriano stated time-wise that's been this last month. If we want to do it as  a separate project we have to pay these guys separately if they're going to do their regular maintenance and janitorial first and I'm not pulling them away  to do an extra job, that's the  way anything is. If I'm pulling them away to do something we don't nonnally  do, I can either try to fit in their 40 hours or we have to do it as a separate project and the idea was we were trying to save that money.
Mr. Davis asked do you have a trailer?
Mr. Soriano responded we have a trailer. In Clay County you have so much you can do, whether it's the dump yard or yard waste. We don't have the ability where they pick up but you

can go to the dump yard. We cannot as a commercial entity. As a resident you  can take so much to the dump yard and that works out well. We can't, we have to pay for it.
Mr. Horton stated you might want to ask R&D because they've got that big long trailer.
Mr. Soriano stated they charge us for that. If we just want to hurry up and get it out I'll talk to them and pay an extra bill. They tried to charge us for a quite a bit of clearing for the hurricane because that is not always covered in that contract. We cleared a lot of county right­ of-way that wasn't our property and I'm still arguing with the County that they should help us out but they do charge us for those trailers.
Mr. Horton stated maybe just run it by R&D and see what it would cost.
Mr. Davis stated I have a 16-foot trailer if you need to use .it.
Mr. Soriano stated if I get a truck I'll be happy to take you up on that.
Mr. Davis stated I'll bring it, you load it, and I'll get it dumped. That  offer  is on the table if you want to take advantage of it.

SEVENTH ORDER OF BUSINESS	Next Scheduled Meeting
Mr. Perry stated the next scheduled meeting is May 14, 2018, 4:00 p.m. at Plantation Oaks Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida.

EIGHTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Davis seconded by Ms. Nelsen with all in favor the meeting was adjourned.

Chaim1anNice Chairman

RESOLUTION 2018-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE DOUBLE BRANCH COMMUNITY DEVELOPMENT DISTRICT EXPRESSING FINDINGS REGARDING UTILIZATION OF THE COMMUNITY AMENITY CENTER FACILITIES AND SUPPORTING A RATE STRUCTURE FOR CERTAIN USE OF SUCH FACILITIES AND OTHER SERVICES.

WHEREAS, the Double Branch Conununity Development District (hereinafter the "District") is a local unit of special purpose government created and existing pursuant to Chapter 190, Florida Statutes, being situated in Clay County, Florida; and

WHEREAS, Chapter 190, Florida Statutes, authorizes the District to construct, install, operate and/or maintain systems and facilities for certain basic infrastructure; and

WHEREAS, the District's amenity center and associated facilities  have  been constructed in accordance with the District's purpose and improvement plan; and

WHEREAS, pursuant to Section 190.035, Florida Statutes, the District is authorized to prescribe, fix, establish and collect rates, fees, rentals or other charges, for the facilities and services furnished by the District; and

WHEREAS, the District's Board of Supervisors duly noticed and conducted a public hearing during which the Board heard evidence regarding the basis of the rates, fees, and charges and during which the public was provided an opportunity to conunent on the District's proposed rule setting the rates, fees, and charges; and

WHEREAS, the Board finds that the imposition of fees in accordance with Exhibit A for utilization of the amenity center facilities is necessary in order to provide for the expenses associated with the operation and maintenance of the amenity center facilities and is in the best interests of the District; and

WHEREAS, the Board finds that the fee structure outlined in Exhibit A is just and equitable having been based upon (i) the amount of service furnished; (ii) the average number of persons residing or working in or otherwise occupying the premises served; and upon (iii) other factors affecting the use of the facilities furnished.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE DOUBLE BRANCH COMMUNITY DEVELOPMENT DISTRICT:

SECTION 1. The fees in Exhibit A are just and equitable and have been based upon (i) the amount of service furnished; (ii) the average number of persons residing or working in or otherwise occupying the premises served; and upon (iii) other factors affecting the use of the facilities furnished.

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