MINUTES OF MEETING
DOUBLE BRANCH COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Double Branch Community Development District was held Monday, January 14, 2019 at 4:00 p.m. at the Plantation Oaks Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida 32065.

Present and constituting a quorum were:

Cindy Nelsen Chad Davis Scott Thomas Tom Horton Andre Lanier

Also present were:

Jim Perry Jason Walters Jay Soriano One Resident
Two VerdeGo Representatives

FIRST ORDER OF BUSINESS

Chairperson (by phone) Supervisor
Supervisor Supervisor Supervisor

District Manager District Counsel
GMS Community Manager

Roll Call

Mr. Perry called the meeting to order at 4:00 p.m.

SECOND ORDER OF BUSINESS	Audience Comments
A resident stated I'm new here so I don't know which CDD I live in. I'm in Highland
Mills.
Mr. Soriano stated you are in Double Branch CDD. The CDD is separate from the
HOA. All single-family homes on that side fall under the master association, Oakleaf East  HOA.
Mr. Horton stated they usually meet the first Monday of each month.
Mr. Lanier stated I would like to throw my name in the hat for the vacant seat. I am on the phase one side. I sent a brief resume to Jim but I can send a full resume if anyone is interested.

Mr. Davis stated we received it and it's very impressive. If you fill this vacant seat what happens with the homeowners association and is it a conflict of interest to serve on  both boards?
Mr. Lanier responded my thought process is that I would start to break away from the HOA and resign that board seat once someone is brought on for my current seat and have that be filled by somebody who's already experienced out there. It is not something I've discussed with the HOA yet. I don't know if it would be a conflict of interest. It's good to  have ideas being able to flow on both sides but I think with time and  responsibility that would  have to fade in a sense and have someone else brought on to that organization.
Mr. Davis stated the reason I ask that question is we have people come in here and hammer us thinking we're the homeowners association  board and we're able to say  that's not  us and I don't want to be able to say, well that's one ofus, but not all ofus.
Mr. Lanier stated that's a very valid question and we get the same thing. Tom comes as someone who watches and participates in the HOA meetings. We get the same thing and we have to say it's not an HOA responsibility and here's their contact  information.  To  fully answer the question, I truly see me turning over the HOA seat.

THIRD ORDER OF BUSINESS	Organizational Matters
Consideration of Resolution 2019-01, Declaring a Vacancy for Seat 2

On MOTION by Mr. Davis seconded by Mr. Thomas with all in favor Resolution 2019-01 was approved.

Consideration of Appointing a New Supervisor
Mr. Davis stated I'd like to defer to a subsequent meeting unless anyone else has any other questions. I personally feel there could be a conflict of interest with someone being on both boards as far as Mr. Lanier's interest in the seat goes. I'm not at all opposed to him filling the seat but being on both boards is a slight concern for me.
Mr. Thomas stated in all respect to that I see his knowledge of the HOA as well as knowing Mr. Lanier for many years and he's very active and involved in the community. He understands the big picture and I think his knowledge of the HOA would actually help us in making some really good decisions. I don't know how easy it would be to balance both boards but if your intention is to eventually break away from one and focus on the other then I would definitely be on board with that. I would support Mr. Lanier filling the vacancy for seat two.

Mr. Walters stated from a legal perspective there is no inherent conflict with sitting on both boards. There could be an issue that arises where there is a conflict between the two entities but they are pretty rare. The times I get uncomfortable is if I have two CDD board members on an HOA board because you're inherently going to discuss things that could conceivably come before this Board and then you have Sunshine issues, but there's not a legal conflict with sitting on both boards.
Mr. Horton stated I sort of agree with Chad on this. I know it's not a  tremendous conflict but it's more of where do you concentrate at each meeting. I would be comfortable if you could give us a timeframe.
Mr. Lanier stated it would be a couple months to tum that over just so I could announce it and I want to make sure that transition is not leaving them high and dry.
Mr. Horton stated I would be comfortable with that. Being on that board is not all you do; you're very involved with a lot of things, which is good.
Mr. Thomas asked which are you in agreement with?
Ms. Nelsen stated I think Andre would be a great asset to our board. I trust that he will do the right thing. If it's not a legal conflict than I'm  certainly  fine with  it. I also don't want him to leave the HOA board immediately because I know they only have three members.

On MOTION by Mr. Davis seconded by Mr. Thomas with all in favor Andre Lanier's appointment to seat two was approved.

Oath of Office for New Elected and/or Appointed Supervisors
Mr. Perry administered an oath of office to Mr. Lanier.
Consideration of Resolution 2019-02, Designating Officers
Mr. Perry stated currently Ms. Nelsen is Chair, I'm Secretary and Treasurer, Mr. Oliver of my office is Assistant Secretary and Assistant Treasurer, Ernesto Torres of my office is Assistant Secretary and I thought we had made Chad Davis Vice Chair. What we would ask is that GMS employees remain in those same positions for administrative purposes and the supervisors that are not the Chair or Vice Chair are made Assistant Secretaries. We do this whenever we have a new supervisor come on.
Mr. Thomas stated I'd like to just keep it the way that it is. Ms. Nelsen stated I agree.

On MOTION by Mr. Thomas seconded by Mr. Horton with all in favor Resolution 2019-02 was approved.

FOURTH ORDER OF BUSINESS	Approval of Consent Agenda
Approval of the Minutes of the December 10, 2018 Meeting
Financial Statements
Assessment Receipt Schedule
Check Register
Mr. Perry stated you are 95% collected on your assessment receipt schedule as of the middle of December which is really high which means that most residents are taking advantage of the 4% discount with the tax collector so that's really good news. Other than that, everything is pretty much normal.
Mr. Horton stated last time we approved five days of vacation for some employees.
Who are those employees?
Mr. Soriano responded the ladies that work at the front desk at the fitness center downstairs and your fitness center. Realistically, if you wanted to, you could not have a single full-time employee. I could move that one that's working 40 hours that  really  likes your side and split her to work 20 hours at Double Branch and 20 hours at Middle Village.
Mr. Horton stated no, I just wanted to know who they were and how many there
were.
Mr. Soriano stated there are four ladies that work at the front desk; two here, and two
there. In the summertime they will go out to the front desk out here too. The reason  they are  full time is because they are the older ladies that have a little more experience. They know all the rules and they have been here for quite a few years so they are pool supervisors  that sit at the front desk and during the off season I don't have a lot of lifeguards that work for us.
Mr. Horton asked who do the maintenance guys work for?
Mr. Soriano responded that's a separate contract with Riverside. Those  are  not District employees. The four I was talking about get a paycheck that comes from Double  Branch or Middle Village CDD.
Mr. Horton asked there are two guys that do the maintenance around here?
Mr. Soriano responded between the two districts I actually have three guys. Janitorial, maintenance and landscape are contracted, it's just the desk positions and lifeguards  that we now have as district employees.

On MOTION by Mr. Davis seconded by Mr. Horton with all in favor the Consent Agenda was approved.

FIFTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

SIXTH ORDER OF BUSINESS	Staff Reports
Attorney
There being none, the next item followed.
Engineer
There being none, the next item followed.
Manager
There being none, the next item followed.
Operations Manager - Report
Mr. Soriano stated we had our Cocoa with Claus event and had about 223 registered. I mentioned last year was the first year we started charging people because we got to the point that were 500 people showing up and it made it a little tough for Santa to  do his  work.  Charging allows to know those people are serious about coming and it's only a couple bucks. Everybody enjoyed themselves. Our next event is going to be Polar Plunge. I usually wait until February because it's our coldest month. I think we have settled on a date and registration will go out by email probably tonight or tomorrow. They can also be picked up  at the fitness  centers. After February I'll bring you the report from the Polar Plunge and I also plan on bringing you a yearly schedule. Last year was the first year since we have those lifeguards in staff we started doing the dive-in movies. With that I'm looking at a yearly calendar where we have something going on every month so I'd like to bring that to you as our tentative schedule.
Looking at our usage numbers, this is pretty much always our lowest month because of the holidays but it's also just that time of year where people aren't working out  around Christmas and the pools are closed on your side. We had 3,508 people checking in compared to 14,000 checking in during May or June. Also, with the cards printed 92 is the  lowest  we've been in a long time but we do still have new people moving in  to the neighborhoods. Our rentals are still staying pretty busy and all of our weekends are packed.

Moving to the operations side I have a couple of open items. I want to update you  on  our entry column. The insurance company called me and I said I thought everything was taken care of because the check was cut but it shorted us by almost $2,000. Apparently  there  is a  limit on their liability. I went through our insurance company with how this works and that is normal. Insurance companies can put limits on how much they will pay so even if we say that sign is worth $15,000 if they have a $10,000 limit that's all they have to pay. We have options ourselves. We could have our insurance company  go after the driver directly and  no longer  deal with their insurance company. We would have to make a claim and pay that deductible, which is $2,500 but then we also pay up front and we have a claim  on our  insurance.  Right now we're short $1,800 so I don't see it as a real valid reason but I  wanted  to forewarn you.  Our mason was ready to move forward and we've already started paying for the pre-cast work. He would like to be done by the end of February so I wasn't going to hold him up unless you have any concerns.
Mr. Horton asked and we'd say we're going to cover the shortage? Mr. Davis stated either way we're going to cover the shortage.
Mr. Soriano stated if we go through our insurance we can  pay the $2,500 deductible  and have a claim on our insurance so our insurance would go after the driver directly.
Mr. Horton asked it's not going to cost us anything is it?
Mr. Soriano responded it would cost us the claim. When you have multiple claims your insurance can go up even though it's not your fault. We had a claim on an entry sign just a year ago for an uninsured driver so we do have one claim already. I don't see it being a good choice to go after them. I don't know that we have any other internal legal abilities for it.
Mr. Walters stated we could pursue the driver directly. The issue  is,  especially  if they're buying cut throat insurance is whether they are essentially judgment proof because they have no assets. If you're pursuing and individual, you're probably not getting attorney's fees so you're going to spend over $1,800 just trying to get that claim handled. I understand your frustration. Hopefully people that hit our poles have better insurance next time.
Mr. Lanier asked would that not be a small claims court issue as well? Mr. Walters responded it would.
Mr. Davis stated small claims court will take their license until they pay us back.

Mr. Soriano stated I talked to the insurance company about that and we can actually pursue both.
Mr. Horton stated with small claims court you would be the one going to court so your time is invested in them too.
Mr. Soriano stated not that I want to throw it out the door but I don't see us recovering 100% of this. We're going to spend either time or money. As I mentioned we did go ahead and cut the deposit check so he's ready to start working. Unless there's any major concerns I'd  like  to just keep it flowing.
Mr. Horton stated I'm okay with that. What's the estimated completion date?
Mr. Soriano responded he was hoping to be done by the end of February. As long as he gets the pre-cast in soon our weather is good so he can start stacking  on those bottom  bricks and that's the biggest part.
Mr. Horton asked does the pre-cast have to be specially made?
Mr. Soriano responded yes it's custom form so it matches the rest of them.
The second open item is report on transition of our landscape company. R&D is officially out and everything has been handed over to VerdeGo.  I'm  extremely  impressed. They started meeting with me before that January Ist date to walk through  and  go through items. They're going at this full force and getting the place  cleaned  up.  They've  even purchased new equipment that's here for our property.
Mr. Horton stated I saw some guys out there the other day. Who do we have here
today?
Mr. Beau Barnett and Mr. Bruno Perez of VerdeGo introduced themselves.
Mr. Horton asked are you onsite management?
Mr. Perez responded we are both on property. I am on property more with the guys and
we're going through irrigation, doing landscaping and trying to wrap our hands around everything here.
Mr. Horton asked you have all of the equipment and people you need? Mr. Perez responded yes sir.
Mr. Soriano stated there are a couple issues I want to bring up. I forewarned everyone that there would be issues with the transition and that our landscaping company had a lot of items that just had a band-aid put on them and they're gone now. We have this all-inclusive

irrigation set up, however seeing some of the numbers of things that haven't been completed or some things that weren't even reported and almost looks like it was hidden I don't feel completely comfortable throwing that on VerdeGo. I've talked to them about it. Broken heads are one thing. When I have a stretch of road with 40 broken heads, I know they didn't all get broken last night or in one week. I don't know that  it's fair to  put that on  them,  especially  ifl go back through a report from R&D and it shows all 40 of those heads were checked off two weeks ago. I have bigger concerns with the report they just gave me today that says we have almost 40-50 decoders. These are little devices that will help send information out. We have some zones that are half a mile away from the control box. These decoders are bad. There's no way 40-50 of these decoders went bad in the last two weeks. Some of these decoders can be as much as $180-$200 a piece so this shouldn't fall squarely on them. We knew there were going  to be some problems but until they really dig in we can't find all of the problems.
Mr.  Horton asked what do the decoders do?
Mr. Soriano responded they send a signal from a controller out to the zones so we can get the heads to pop up at a certain time and control that zone. Let's say a controller goes out now, they've given us one price that replaces the whole controller, all the decoders,  all the wiring and the man-hours to dig in and replace them. What we can see is if we have a  brand new controller out there that R&D replaced this last year but I have six decoders on it that are older than a year old, they didn't replace those, yet we paid for it. With that I've talked  to Jim and Jason about keeping this last month's payment until they either come  in and  true-up or  they credit it back so I haven't paid this last month.
Mr. Davis asked how much is last month's payment amount?
Mr. Soriano responded for your side almost $27,000. In that there's details of what goes to those irrigation repairs. One side is really obvious and your side compared to this District is annual rotations. These guys already have plans for their rotation coming in but we  pay for those annual rotations. R&D ripped out their annuals a couple weeks before that award meeting because they were looking rough. Part of that is depending on how many you put in there, I'm still owed annuals and you replace them for free. That was the plan at the beginning of December but as they found out they weren't going to be here they didn't fill them. I can go through and pick all that stuff apart for every single line if you really want me to. I'll talk to

them first but there might be some items we will have to come back to  after  we get  that detailed report.
Mr. Davis asked is your estimate of 40-50 accurate or are you just throwing out a number?
Mr. Soriano responded they're not done yet. That was just what was reported today. They're only a couple weeks into it. There are a lot of problems on this side, however some of the problems here are also linked to development that somebody else will  be paying for. On your side though, that's all us.
Mr. Davis stated so there's a possibility of $9,000-$10,000 worth of damaged stuff that should have been replaced per the contract.
Mr. Soriano stated I'm hoping it's not that high, but yes. Mr. Thomas asked do you need guidance from us?
Mr. Soriano responded not yet, this is more of a forewarning. What I can talk to R&D about is there is no way this was done. I see a report you gave me two weeks before you  left that said this was working and I go out there and find out not only was it not working, it's got a date on it from two years ago so it hasn't been working in two years. Ifl can prove those things easy there's no way we should pay for those nor should VerdeGo so unless you guys have any concerns that's why I was going to hold their payment.
Mr. Horton stated I think that's fair. I don't think we want R&D to come back and do it. Mr. Soriano stated on this side I'm stuck with them a little bit because they are under contract in certain areas on the highways because of a development that was started before the RFP. There are two items they did separate that we approved; that was the Village Center moving the pipe from the foundation of those homes and also the main line under the roads to get to that new park area. I haven't paid for those yet. They did start the work but I  don't know if it's finished. Without being able to hook up and test water, which they will get to, we don't know if it's working. We also had some items that were tentative improvements, not just that park, but other areas we might want to add to and we said we were going to hold  off because we didn't know if that landscape company was going to be here. These  guys are already prepped on all that and that park will be one of the first things to plan and add zones for
irrigation.

I have a couple of amounts I have to ask you guys for. We have a lot of things that need to be improved or replaced prior to opening the pools that are beyond my amounts. I have filter grids that need to be replaced. The proposal is from Crystal Clean, which is one of our current companies we use for our pools. We have one company that does repairs and one that does cleaning. The filter grids are what clean your pool water. They were replaced when we did the resurfacing a few years ago and they are starting to rip and fall apart. I'm  looking  for an amount not to exceed $4,000 to replace all of the grids. I can do this in conjunction with Crown who did our resurfacing. They buy all of the equipment for me and I have my guys do some of the work and then they finalize anything I'm not supposed to touch because the pool contractor has to finalize and right off saying we finish repairs. That way the health department is happy when they come in. They make it a lot cheaper for me when they do that so I believe it will be well under that $4,000.
Mr. Davis asked how often to the filter grids get replaced?
Mr. Soriano responded they should be replaced every four years per the pool manufacturer  but sometimes they last seven or eight years. These were replaced four years ago.

On MOTION by Mr. Thomas seconded by Mr. Horton with all in favor filter grid replacement in an amount not to exceed  $4,000 was approved.

Mr. Soriano stated the next one is for resurfacing of our slide. You guys actually got lucky. About nine summers ago you had a company come in and resurface your slide after the first seven or eight summers of operation and it worked out well. The same company was contracted to do both facilities and they did a very bad job over here to where this District paid another $26,000 to another company to come back in a year later because kids were going  down the slide and paint and epoxy was coming off all over their backs to where they had to shut those slides down. You paid a little over $11,000 last time and  they paid  about $24,000 but that $24,000 went down the drain and they had to pay the other company  $26,000.  We have become very efficient at fiberglass and epoxy resin work so I'm looking to do this with Crown the same way. Right now with verbal and pricing out all of the materials I'm looking at about $7,000 for your slide. I would like to do that this year but I could probably make it last another year. Mr. Soriano presented pictures of the slide damage. Once that  top layer of epoxy

is damaged after a couple years ifs easier to knock off a piece of fiberglass and then you have fiberglass holes, which can scratch kids as they slide down. There were times last year we had  to shut down the slide and do some patching work here and there. I didn't repaint  it so you'll  see little black patches on the slide but that's would we would be looking at  this  time  is sanding everything down, dropping the resin and hopefully painting it white if we could it just depends on the cost. It will look better  because you won't see the calcium show  up as much.  I'll also do this as Middle Village. The big part would be having the time and  resources for us to be able to do it so even if Middle Village did give me that not to exceed but they decided to move forward with one slide first and if we have to, we will put the other slide off until next year. Even yours I could make last another year, possibly a few, but we have the money and these are the types of things I think we need to just go ahead and move forward with.
Mr. Thomas stated I think we need to go ahead and move forward with it.

On MOTION by Mr. Thomas seconded by Mr. Davis with all in favor resurfacing the slide in an amount not to exceed $7,000 was approved.

Mr. Soriano stated the last bit is for replacements on furniture. In our capital plan, the project that we did where we checked out all of our inventory and  made plans with a third  party inventory to replace all of our equipment, these chairs were  priced  out at 2021 so they had this big lump sum for the lounge chairs, tables and everything. What I did last year was we went ahead and replaced a section so if you get a chance and walk back to that adult pool you will see the new chairs we bought last year for $10,000. This year I had them approve me for another section for $12,000 and we will do the big pool this year. That's what I'd  like to do  with your pool instead of waiting three years and doing it in one big chunk. The chairs are actually good in one section so I was looking at the lap pool and we will move the  good lounges and tables over to the larger pool. Counting them up the lap pool you  have 48 chairs and 30 lounges. Rates are going to be the same as last year from Verizon Casuals because we have an account with them. Shipping may change a little bit. I think they have it listed at $75. With that number of chairs I was looking at a not to exceed of $12,000 for the lap pool. That would be well under the amount we were looking at in three years so  if we do $12,000  this year and $15,000 or more next year on the other pool we will be under that amount.

Mr. Horton asked how long have the chairs been there?
Mr. Soriano responded I believe it's our fourteenth summer with them. It's a bit labor intensive to fix those chairs. We take a big turkey fryer and boil the straps and then you have to stretch them. Realistically, the straps aren't the biggest concern, it's  the aluminum  frames. Some of them get so bad that the frame breaks and ifl have somebody get injured then I have a bigger issue. People really like the seats at the adult pool and we got a lot of compliments on them. We went to a sling chair that's one piece so now if somebody damages  the seat I can  slide the whole canvas out and slide a new one back in.
Ms. Nelsen asked did you get any complaints about them looking different from the other pool?
Mr. Soriano responded no here it's actually separate so other than the adults that
actually use that pool nobody really noticed. Your pool might be a little different because it's a little closer together.

On MOTION by Mr. Davis seconded by Mr. Horton with all in favor pool furniture replacement in an amount not to exceed
$12,000 was approved.

Mr. Soriano stated that's the last bit of money I need to ask you for. I do want to forewarn you; we heard it once when a couple months ago there was a gentleman talking about the conditions of the playgrounds. Our playground is not on that capital plan to be replaced for another five years which is about average because those things last pretty long but they do start to get rough looking. We check them and replace bolts and swings but I did get another email and if people do start picking them apart that may be one I come to you guys early to replace. People forget we have ten of those pocket parks. We have two at the main amenity center and over here we have three. Those items cost $30,000 a piece on the cheap end. At the high end your talking about $50,000 to as much as $60,000.  That's a lot of money.  I've started  looking at a plan to kind of shorten that if we do one playground I could maybe take those parts powder coat them and build the other ones a little large so we're adding stuff too and not just buying new pieces rather than just trying to replace ten parks at a time. I know people ask for things  and we want great looking stuff out there but without adding a whole other line to our budget, that's a huge amount.

Mr. Davis asked are you letting them know when you get the emails with concern about the playgrounds and rust that we had a company come in and evaluate and they are due for replacement in the next four to five years and we're working on a plan?
Mr. Soriano responded I do I just hate any mention of safety concerns. Our  main concern is always safety first. Things may not be the best looking but it's not a safety issue. Because we've heard it more often lately I will start looking at it over the next year. We're still going over the dog park too. All these items I brought to you today were part of that capital  plan.
Mr. Horton asked is the equipment that worn out?
Mr. Soriano responded it's fourteen years old so it's not that it's  falling  apart  it's showing its wear. The company we used when everything was installed was one of the more expensive ones. If you recall a couple of years ago I had a slide that kept cracking and cracked all the way through. This slide cost a couple thousand books and they just mailed me a new slide. It was a lifetime warranty so some of those things they will replace free of charge. Other things, like a hanger for a swing is $300. The uprights are powder coats so I have to be able to take that whole thing out, dig up a large chunk of concrete and if I wanted I get it re-powder coated, or we just buy a new section. They are nice but it's something  we're just going to have  to look at.
Mr. Horton asked have you had any progress on putting the wooden benches in?
Mr. Soriano responded we have two of them now but they were already cut and ready when I talked to you last time so I didn't do anything special with them like put a logo in there. I'm looking to do that. I'd like to do a couple parks at once that  way  it  doesn't  look mismatched with different benches.
Mr. Thomas stated since we have landscape maintenance on the brain, are the multipurpose fields going to be ready for soccer season?
Mr. Soriano responded yes right now those fields look really good. We held  off sprigging last year and they still look really great. There are a couple holes that  need  to be  fixed but other than that they are in great condition. Numbers went way down and we haven't been paid so I'll work with them.
Mr. Thomas stated the reason I ask is you guys know my daughter plays and we have a couple of tournaments that will be hosted out here so obviously I want the visitors to come into

a good multipurpose area. Also, this was about the time we were going to start doing the sprucing up. How is that coming along?
Mr. Soriano responded we added the stuff last year and we're a little bothered with
R&D there too because we had some that didn't live and they were pointed out  in emails to them but I know it was because they are out the door and just don't  want to  handle it. I'm  going to make plans with them as far as whether those are in annual replacements or if we're going to pay extra and do some other improvements. We do have a list of those improvements that I have going on. We're still adding to the soccer fields. I've talked  to  them about  our  tennis and basketball courts so we can stop those kids from digging under and  jumping  over and I think it will add a good look to it. We have entries  on this side that your sister master HOA offered to foot the bill for improvement at those entries where there's brick columns. I'll talk to our HOA because Rob is always looking for ways to spend money. You have a lot more entries than they do over here. Also, some of the parks; we did Nature's Hammock to stop people from parking and we have that issue in a couple  of  areas. These are things that will go to them as new improvements. What I like about what they're doing is they take the time to detail. They're talking about giving us renderings so we can see the planning and get exactly what we want. I do want them to get in and get everything working first because ifl don't have that irrigation working it's not going to matter.
Mr. Davis stated I was out there on Saturday and I don't know how logistically possible
this is, but it seems like where the goals are set up are where they always set them up so the holes in the field are always in the same spot. If you can rotate that stuff then you're not just wearing down that same patch of dirt.
Mr. Soriano stated when we first started sprigging they did a real good job of that. I
also know in the last year or so we've had a lack of volunteers so it's tough.
Mr. Davis stated it just seems like in the middle of the field and in front of the goal box is just bare dirt.
Mr. Lanier stated they will try to shift it some. The problem is sometimes the trees. I'll
talk to Josh again.
Mr. Soriano stated like I said, they haven't paid and they're  behind  a  season  now so I've got to fall and spring but I'll talk to them. In that contract they  are supposed  to fix the holes. A year ago I did talk to Andre and Josh about foregoing the hole fixing then because we

were going to sprig it but that fell off so they really need to look at that this year. Does Florida League actually have a board now?
Mr. Lanier responded not so much a set board like we have. They do have a representative.
Mr. Soriano stated I may have to get back to them and get that communication going to say there are things they're supposed to be doing like helping out with the bathrooms on weekends. We really haven't any of that in quite a while. If we really want to show off for people coming in we need them to do their part too.
Mr. Horton asked how far behind are they?
Mr. Soriano responded I'd have to double check because I don't think we received spring. We didn't receive fall at all and we didn't receive numbers but I was told the  last estimate on numbers was 250 for registration, which is really low because when  we were getting payments it was at 450.
Mr. Thomas asked is that for rec or premiere?
Mr. Soriano responded they give me one check they don't tell me how many from each.
Mr. Horton stated I was looking at this before the meeting and I was curious about the soccer fees. On September 30t h   they paid us $10,000.
Mr. Soriano stated that was three seasons back. It may just be they forgot. We will get
with them on payment and some of these other items they're supposed to be helping out with. This season has been bad with violations from parking.
Mr. Horton stated just tell them if they can't pay their dues and follow the rules then
they can't play.
Mr. Thomas stated this weekend was I-9.
Mr. Soriano stated I'll get on I-9. Their numbers were higher than soccer and they paid before they finished registration. They're helpful too and I see emails from them but they're  kind of the same way. They have a contract too and they're supposed to help out with trash, the bathrooms and parking. If not we get people complaining to us.
Mr. Davis stated and maybe you reach out to them with an email reminder that per our agreement this is what you're responsible for every Saturday.

SEVENTH ORDER OF BUSINESS	Audience Comments/ Supervisors'
Requests
Audience Comments
A resident stated on the parking and clean up concern, we don't play sports  yet  but when we played rugby each team either helped with parking or clean up so all sports were responsible and helped with up keep of everything so I don't know  if  that's something  you want to look into. For instance Group A, you're  in charge of parking and parents would  pitch  in too. We thought it was really good because it gave the parents a purpose while they were there.
Mr. Davis stated we have agreements with the different sports so that would be something for them to decide what their teams do. As far as delegating what team does what  and how you police the area would be on them but I do think it's a good idea.
Supervisors' Requests
Mr. Horton something was brought up at the last HOA meeting about people parking in the Oaks on the island.
Mr. Soriano stated it's actually been mentioned out here and I had  two vehicles last  week and I tried to tow a vehicle this weekend but I think  he made it out on time. It's happened a couple of times now so we put those plants on the playground side and they've been parking  on the other side. If I see it I'm able to do it right away. The HOA will forward me pictures and that cul-de-sac there at the Oaks has been battling it there for a while. They will continue to be towed and sooner or later they will learn.
Mr. Horton asked you haven't tried to contact the people living in those homes?
Mr. Soriano responded I've talked to them before but that only goes  so far. I  can't always hunt down which car belongs to which house. We have a fonn  letter that I've shared  with them that says they're parking on District owned property and it's a violation so I write down their license plate number and ask the board member to take a picture and they can leave that form letter on their car that lets them know if I see you out here  again, you're  getting towed. After that I have record of it and can say you've already been towed once and some people have been towed multiple times.

Mr. Lanier stated thank you for your support and for having trust in me and I hope I can keep making Oakleaf better.

EIGHTH ORDER OF BUSINESS	Next Scheduled Meeting
Mr. Perry stated the next scheduled meeting is February 11, 2019 at 6:00 p.m.

NINTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Davis seconded by Ms. Thomas with all in favor the meeting was adjourned.