MINUTES OF MEETING
DOUBLE BRANCH COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Double Branch Community Development District was held Monday, March 11, 2019 at 4:00 p.m. at the Plantation Oaks Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida 32065.

Present and constituting a quorum were:

Cindy Nelsen Scott Thomas Tom Horton Andre Lanier

Chairperson Supervisor Supervisor Supervisor

Also present were:

Jim Perry Jason Walters Jay Soriano Bruno Perez

District Manager District Counsel
GMS Community Manager VerdeGo

FIRST ORDER OF BUSINESS	Roll Call
Mr. Perry called the meeting to order at 4:00 p.m.

SECOND ORDER OF BUSINESS	Audience Comments
There were no members of the public in attendance.

THIRD ORDER OF BUSINESS	Approval of Consent Agenda
Approval of the Minutes of the February 11, 2019 Meeting
Financial Statements
Assessment Receipt Schedule
Check Register
Mr. Perry stated you are 97% collected on your assessment receipt schedule.
Mr. Horton stated on page seven, under tab B, under repairs and replacements there's
$7,000, $2,000, $9,000 and then it jumps to $19,000. Just curious what that's for.
Mr. Soriano stated the repair and replacement  line is mine. There's  no steady amount. I can tell you in January I was asking you guys for a lot of money for pool items and things like that so we will see some high dollars in February also. That is not a line that should be steady

and there may be times of year that I'm replacing a lot more. I try my hardest to get a lot of  these items done in the winter so that in the summer when we are busy most things are handled or at least thought about and purchased.

On MOTION by Ms. Nelsen seconded by Mr. Horton with all in favor the Consent Agenda was approved.

FOURTH ORDER OF BUSINESS	Discussion of Amenity Policies - Rentals for
Non-District	Sponsored	Events	and Businesses
Mr. Perry stated this is a continuing item from the last couple of meetings. It's really in regards to the rentals for non-district events and business. Jay handed oufsome language that is consistent with what has previously been discussed.
Mr. Soriano stated the only thing I changed from last month is in that second portion. I added a line that says, "approvals for special events may be considered for outdoor venues, however, these may require additional items to include but not limited to, business license, certification of insurance and/or health licenses." The request was really more for Middle Village to change wording so that we're not renting this facility for things like the expo or anything like that. While I agree with that, the language does limit us and then I have to come back and do a special meeting and change the policy. I'd really like us to be vague but limit it and say what we do outside and those areas that we don't rent out anyway if it's going to be a parking lot like we do for your expo now, that can be done under those special  requests  just like the resident that had come years before and asked you for approval but we don't do it anywhere else for those special events.
Mr. Horton asked I guess Middle Village is okay with all of the wording?
Mr. Soriano stated they will finalize it tonight. That was the one requested change they had to this.
Mr. Horton stated I'm okay with it.

On MOTION by Ms. Nelsen seconded by Mr. Horton with all in favor the changes to the amenity policies regarding rentals for non­ district sponsored events and business were approved.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2019-03,
Authorizing Trespass Enforcement
Mr. Walters stated this is somewhat of a belt and suspenders type of deal. I think at the end of the day we've been comfortable with Jay enforcing any trespass issues but a lot of the sheriffs offices around the state are requiring documentation on file so this is a formal board action with the attached letter that we can send to them to make sure they have the proper documents in their file that Jay or Jim, or whoever on behalf of the management staff can trespass someone if it's warranted because at the end of the day, trespassing is a property right. You have the right to keep people off your property and to set reasonable regulations  as a  public entity for the use of your property. The question is who enforces that right on behalf of the property owner. The CDD is the property owner so as we've dealt with a lot of things obviously we've contracted with management to take care of that and this is a formalization of that authorization for them.
Mr. Lanier asked how will the law enforcement have access to it?
Mr. Walters stated the letter will be sent to the sheriff's department or since we contract with them we can hand it to the supervisor that we work with.
Mr. Lanier asked is it going to be part of the database that they have access to because I can't see a piece of paper being handed from shift to shift.
Mr. Soriano stated they do that through dispatch. What's creating this problem lately is
other communities have done that and sometimes officers will come out and we ask them to do trespass and they almost feel like they can't until they have something like this on file at the sheriffs office. When they dispatch, somebody there at the office should  have  it and I  also have a contact that actually handles most of the officers in this area and handles trespass issues specifically and this was part of the request so  they would  have it on file. We can always keep a copy here too to show what we've sent.
Mr. Horton stated I've seen many times there will be somebody parked in the grass by the lake and they're not supposed to be there. What do we do ifwe see that?
Mr. Soriano stated when I see it I stop and talk to them. I actually had that happen a few weeks ago at Cannon's Point at the  pond on the comer there was a gentleman fishing.  I talked to him and let hin1 know I know they're just fishing and they're not hurting anything but I just ask that they move their truck. He argued with me and I explained  yes,  it's not that big of a  deal but it does cause issues and invites other people to park up there so he understood but it

was an argument of how do you have the right because I pay for this place. We get that all the time. My staff and I try to be as nice as possible and give them a warning but we let them know we can just call the tow company. In a case like that, that's all I have is to call the  tow  company. I've also asked for help from the HOAs to go out and be eyes for me and send me a text right away if they see somebody parked on those islands or on the ponds.
Mr. Horton stated I guess the question here is it seems like it might  be quicker to call  the sheriffs office if they're trespassing.
Mr. Soriano stated on our private property  the sheriffs office directly  wouldn't  be able to do anything for towing and ticketing; that's different when it comes to vehicles.
Mr. Horton stated no I'm saying the sheriffs office can say you're not supposed to park here, you're trespassing, and it seems like they might listen to the guy with the badge.
Ms. Nelsen stated I think we tried that because the off-duty officers that  we're employing don't mind doing that sometimes but just to call an officer out when there's a car parked somewhere is too much.
Ms. Soriano stated there's a difference when you call the non-emergency line. They are
not there to enforce policy and parking on the pond bank is actually an internal policy. Our off­ duty officers can enforce the policies. They're getting paid to help enforce our rules. Clay County Sheriffs office doesn't have a code against parking on those pond banks so they're not able to enforce policy. The only thing they can do is a trespass and that's what I argue most of the time is this would be trespassing. However, in that case if you have to have somebody like myself or somebody that would be on that letter or on file, go out and warn them first and then  if they don't leave Clay County Sheriffs officer  can trespass them  and  tow their car but then I or some kind of staff would still have to be involved.
Mr. Horton stated I've gone and talked to several people and told them they're not supposed to park there and I've had good luck with that. Just about everybody has said they didn't know and moved their car.
Mr. Soriano stated most people are pretty pleasant. We do get some pushback here and there. A lot of times they will at least move out into the road and I have no authority if it's a county road. You can deal with the sheriffs office then.
Mr. Horton asked so ifwe see somebody we just text you and let you know and you can handle it from there?

Mr. Soriano stated that would be the easiest way. We could always set our internal policies up to allow you guys to call the county or towing company. I prefer to separate you guys though. I think it's just a little safer to let me handle it. I'm around  the neighborhood  all the time so I can be the bad guy.

On MOTION by Ms. Nelsen seconded by Mr. Thomas with all in favor Resolution 2019-03 was approved.

SIXTH ORDER OF BUSNIESS	Discussion	of	Additional	Parking	at
Amenity Center
Mr. Perry stated this is an agenda item based upon limited discussion at our  last meeting. I think Jay has provided a handout related to this and he also has some quotes.
Ms. Nelsen stated I don't think we discussed it at the last meeting. I think I talked with Jay about it after the meeting to see if he felt like it was an option so this will be the first time everyone will be learning of it.
Mr. Soriano stated this was an idea that came up after the meeting. Years ago when we were building the updated fitness center there were plans to increase parking. This print out is the additional parking on the end of our straight parking Jot. If you notice it will bump all the way up to tennis courts, there's a sidewalk that runs along Plantation Oaks and obviously the elementary school that it will go up against. The numbers were all over the board initially anywhere from $50,000 to $100,000. There's a really nice design with a fancy roundabout and little islands in between and that only includes 18 spots. It's hard to see, but there's also additional sidewalks and I'm sure you remember the cost that we were getting for sidewalks on another project. I was hoping to at least have a verbal  quote because I  was looking at getting  rid of those little islands. Trees and bushes are nice but extra parking spots would be better, or even if it's a straight extension on that instead of making the roundabout that would give us 30  or more spots, which to me would be more beneficial for that amount of money.
Mr. Horton stated that's what I was wondering if it was round if  it was  the most efficient way to get the most parking spots that we can.
Mr. Soriano stated it is not efficient it's pretty.

Ms. Nelsen stated the initial design of that building was very pretty and we had to do some very practical changes before we went with the final drawings  and  this was one of the first things cut so it didn't get tweaked.
Mr. Soriano stated the other issue is I would  have to do some engineering  so I  would get with Peter. We do have a large drainage pipe there. It would be  effective  either  way whether it's round or I end up going straight and getting more spaces out of it so that will add a little bit of cost to it but it is an area that is not used currently. We looked at doing sod over the years but it would be a lot of money to do sod so I've let that go and we just try to deal with weeds. If I change this a little bit we can get a way from pulling up some of those live oaks that are back there and we don't have to affect the sand volleyball court if we were to go straight instead of the roundabout. It looked like Dicky Smith was one of the cheaper bids. We're going on almost nine years now so some things are going to increase in pricing but ifl  can stay closer to $50,000 or $60,000. Once we get to $100,000 that's a lot of money to me but I still think they're needed. I think it would  be great to do something with that space. I also was just trying to snowball any other ideas in there. I could fence any leftover space a little bit better and we could even look at adding a dog park over there off to the side. It  would  be just as big of an  area that we have out at the playground that we were looking at but it would give me the ability to spend some of those funds to move the fencing around if we're already out there digging everything up.
Mr. Thomas asked ifwe go straight how many more spots do you think we'd get?
Mr. Soriano stated I wheeled it out and compared to the spots that are already  it could  be as much as twelve on each side if we go directly towards the side facing towards the basketball courts so now you're talking 30 to 35 spots instead of 20.
Mr. Horton stated we've spent more money on landscaping so do we have the money in the budget?
Mr. Soriano stated we do have plenty of money; it depends on what we want to spend money on. As far as my planning purposes, this would be above and beyond, but as far  as capital is concerned we have that there.
Mr. Perry stated we still have $50,000 of construction funds left but that's going to be bled down by the sidewalk costs and additional landscaping by the library side.

Mr. Soriano stated yes I think we will end up eating all of that up that was $49,000. I haven't gotten all of the numbers for landscaping yet, but we did get a much better deal on the sidewalk.  We  went  all  the  way  from  $40,000  something  for  the  sidewalk  down  to  under
$7,000. I told the guy that just did the column work he would have the job he just has to work with  our  landscapers  when  we clear that  lot out but even then we're still  going to  be close to
$40,000 so ifwe save $10,000 that's our construction dollars and  the rest would  come out of  our operating budget.
Mr. Perry stated our run rates this year are very favorable. It's going to take obviously a couple months to figure out what the cost estimates are and if want to pursue it and  we will  have a better idea where we will come out for this year but as of right now it's looking pretty good.
Mr. Horton asked would Peter be the one to figure out the layout?
Mr. Perry stated yes.
Mr. Thomas stated being a parent who's up at the fields a  lot, an extra 30  parking  spaces would definitely benefit me, especially when soccer season and I-9 is up and running. That will also cut down on the usage of the elementary school and crossing that road. My opinion is we can start pursuing, get some quotes and get some designs.
Mr. Soriano stated that is my hope if we're going straight I can fit more in there. Peter may tell me otherwise. As I mentioned there is a very large drainpipe  that runs under there  from the fitness center straight back. He would be the one to help us get a plan together.
Mr. Thomas stated we've talked about a couple of things with possibly a similar site or building. Would that take away our ability to have that in the future?
Mr. Soriano stated it worked out perfect. We have a new storage facility that is right up the road from Double Branch that would allow me to get a lot of files and stuff that I have to have around out of my office. I can get those out and we could even rent a unit that would be large to move the pool equipment to. I can drive from Atlantic to our facility pretty easy. The larger units large enough for a utility vehicle are about $150 a month. We'd  be able to store all of our equipment there and not worry about building a new building. The only thing that takes away from is the ability to use that building for anything else if there were any  hopes  for storage on other items besides District stuff. Soccer has asked for more space and we're kind of limited so that would cut that out.

Mr. Horton stated I guess we need to wait to see what it would cost and ifwe can get what we need from the rental place.
Mr. Soriano stated yes I wouldn't go into a contract without talking to you guys and
making a decision. Depending on what we store there I may be able to split it with your sister district.
Mr. Horton stated you mentioned something about VerdeGo needing storage.
Mr. Soriano stated they actually  have quite a bit of equipment.  We are storing some of it here. We have two boxes back there. You can't see them to well from here but when you get down to the ground you can kind of see them behind the tennis courts and that's temporary. Once it's all said and done I think we will have enough storage everywhere ifwe go that route.
Mr. Perry stated we will have the engineer do some plans as to different options.

SEVENTH ORDER OF BUSINESS	Other Business
There being none, the next item followed.

EIGHTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Walters stated I will just give you a heads up that the session is starting so we will distribute our legislative updates. Andre, this is your first year on the Board with sessions  but we kind of monitor bills that are being proposed and coming out of committees, things that will impact us. Specific to districts we have a report we put together so I will circulate that to you. It's still early in session and things tend to get some steam, fall apart, or sneak up on you so it will be a ways before we know exactly what it is. When you  see that if you have questions on  it, feel free to call me.
Engineer
There being none, the next item followed.
Manager
There being none, the next item followed.
Operations Manager - Report
Mr. Soriano stated I dropped off a tentative events calendar in that pile of  papers  in front of you. This is the calendar I mentioned last month. I haven't added it to the website yet.

We sent out an email to get ready for spring break but we didn't talk about anything else that would be coming up in April. Unless there's no changes I  was planning on sending  this out with the next email and also put it on the home page of the website so people can plan  more than a month ahead of time. There will be an asterisk if dates are tentative but this is what we planned by looking at our schedule.
Mr. Thomas stated I see no fall expo.
Mr. Soriano stated there is not. Carla is done. I talked to her after this weekend  and things went pretty smoothly. A couple of people got towed but it was rather quiet compared to other times, although it was a little smaller than it was in the fall. The only reason I kept it off was the concern if she's not doing it and we wanted to absorb it ourselves that we possibly do one a year and if we want we can always come back and add on. At this moment  I  wouldn't look to open the door. She made her official announcement this weekend that she's no longer doing it so she has already been contacted by lots of vendors, some Oakleaf residents and some not, that would love to take over and make all the money. As part of those policies that we did earlier I see that as a concern. I think we open the door to problems. I make the argument  that it's not really a benefit to us as a  District.  It's a nice  community  event and  it's great to have that outlet but one, we didn't make any money off it, we only absorbed the risk and  liability for it if something happened but we've always asked her to carry extra insurance  which she's paid for and she gives us copies of the vendor's COis and she also gets a  copy  of  her  event insurance for that day. Until the accident with the tree and large truck last year she had always argued what do I need it for, but then she was happy  she had that because she was concerned  she was going to get sued by the truck driver. I kind of hate to leave that door open. If we want to try to absorb it then we do it once a year.
Mr. Horton asked do we want to absorb it? It seemed like it was working well when she was doing it and if we've got somebody as good  as her to run it I think  that would  be the way to go.
Mr.  Soriano stated the problem is we don't know that. She's been doing it ten years
now and ten years ago we didn't have as many homes and the traffic flowing in so these are things she adjusted to over time by adding porta-potties and things like that. I don't know that you're going to get somebody coming in that can run it as good so ifwe want to just  give  it up  to somebody  else  we  have  to  be  prepared  to  deal  with  a  lot  of  problems,  even  if it's just

complaints from our fitness center which we get most of that day. That's where most of those towing issues come from because that front parking lot people from the fitness center  are getting blocked in and they complain to the front desk. We have some residents that don't take part in the expo so they look at it like it's a problem.
Mr. Horton stated it seems like the way to go about it may be if other people  want to  run it, have them submit a proposal.
Ms. Nelsen stated but if they want to run it they could also contact somebody else in the community like a church that has plenty of space out in their parking lot and it would be a great event for them to do. Not that I'm against it either, but there's other options out there seeing as it's not a district event. It was really a moneymaker for her.
Mr. Horton asked did she make quite a bit of money on it?
Mr. Soriano stated oh yeah she charged $100 a food vendor and $50 a regular vendor and she had 150 vendors with tables and tents.
Ms. Nelsen stated she had to pay an off-duty officer.
Mr. Soriano stated that was actually just the last four years or so that she added off-duty officers and she added a couple porta-potties last year.
Ms. Nelsen stated in the fall she sold bags with flyers in them.
Mr. Soriano stated and that was a fight for the vendors to get into. Some of them have been with her for ten years and they feel like they're grandfathered into it. That's also where some of our problems came in with our sister district and the other person wanting to run their own because she was so upset she couldn't get in as a vendor.
Mr. Horton stated why don't we just keep it open for right now. If somebody says I'd  like to run it then say submit your proposal for how you would run  it and  see if it's a valid  thing just like with the food trucks. A good example is the library. Twice we've  been approached about the free library and it didn't happen  because  there wasn't enough  steam to get it going. Somebody had mentioned on Facebook they were going to be at  the  meeting today. I don't know if they were on this side or the other side but they wanted to have a dog park, which has been brought up before, and they also wanted  to have a community  garden. If it was us, they're not here today. Whoever is going to do it really needs to come up with a plan and be serious about it.
Ms. Nelsen stated I'm okay to leave it off and see what happens.

Mr. Thomas stated I like the idea but it's so much liability for us.
Mr. Soriano stated moving on, spring break is starting this weekend so we will have lifeguards out here almost like we're full force so we start the Friday with spring break and they're off all the way through next Monday so we will be open that whole time just like it's summer and then we shut back down and go to weekends in April, then we do that alternating schedule with your sister district every other day in May and that has worked out perfect for years. We've added a couple things over the years like on Sundays we increased an hour a couple years back but other than that we've pretty much had the same schedule. Over at your sister district their heater will probably stay  on until the end  of this month. Once we open up for April and our kids are going in the other pools I think our adults can handle that one. We  will see an increase in usage at the fitness center this coming month because of spring break.
Mr. Horton asked how many people are on your email list for things you send out?
Mr. Soriano stated actually not a lot. There's only about 4,800 and that  is a  small amount compared to what is actually here in the neighborhood especially when you consider multiple people in each household can sign up. When we know we have 7,000  homes  here there should be a lot more.
Mr. Horton stated I keep getting asked when the pool is opening up or what's going on and it's like, go to the website, everything is there.
Mr. Soriano stated the pool schedule was put on the website even though I have this schedule here for you today to see what I was planning unless there were any objections.  I  put it up to prepare people for spring break so when we sent out the last email I had this set up on the site already. The schedule is also up at the pool.
Mr. Lanier asked as far as emails, have we ever done a campaign to get more emails?
Mr. Soriano stated we try to force them to join that when they come in with their lease and their cards. We're not allowed to sign them up, they have  to opt in but we give them  a  piece of paper that tells them where to go for printing out your  policies  and signing up for  those emails and we go through all of it with them right there when they get their cards so it's helped with a lot of the new people but as far as the old homes, no it's really just  word  of mouth.
Mr. Lanier stated have you thought about putting flyers up at the pool saying  'hey do you feel left out?' and I was wondering if they were on the marquees.

while.

Mr. Soriano stated the website is on the marquees.
Mr.  Lanier  stated  it's maybe  just a  thought  for the  people  that  have  been  here for a

Mr. Soriano  stated a couple years ago when we did the SMS service and the  fast follow

through Twitter, we had these little things printed at the pool telling people to sign up and we have almost as many people signed up for that as we do for our emails and they can see when thunder and lighting closes the pools and that's helped out. With that SMS service  we send  them out when they close down and when they open hack up so it worked out perfect. We can  do that. I don't know if there's much else we can do.
Mr. Walters stated one thing to think of do as you're getting used to the public realm of
things, we have to even provide a notice on there that says by opting in, this will be a public record so if someone says give us a copy of every email address you have for residents,  we  have to give it to them. Sometimes that discourages some people.
Mr. Soriano stated moving on to the operations side; a couple of you guys asked for the more detailed amounts that I spoke with R&D about. When I say I spoke to them, it was one­ sided. They still haven't responded to me. This is a detailed list of items that are in the contract and broken down by number that we should have been provided. Some things are for three months such as fertilization and weeding coming from the sub contractor that actually told us they were cut in September so for October, November and December we were paying the line item to them but the most they could argue is maybe they were coming out and hand sprigging small  weeds  and  weren't  using  that sub  contractor.  When  I  add  that  up that  gives  me that
$23,521.85 for you guys. That's something I feel extremely comfortable  telling them  that I  don't think we owe you this and that offsets what we were talking about  for  payment  for repairs so we haven't paid  that yet. That  last December  bill is $26,314 so that's more than what I feel they would owe us anywhere and that's more than what we  were giving  VerdeGo  to bring us back to standard so right now we have lost anything. In this detailed report we have other things that I feel like arguing about. If they weren't out here  making  enough cuts they  also weren't picking up trash and they have a line item for that. They don't have mulching in there and they could argue they only mulch twice a year but to break it down  we pay for it  every month so they could make those arguments and some of those things are kind  of  petty that I took  out and I  put the things  that I feel I can actually  see dollars  for those  three months

they were here and that's what I want them to look at and focus on why we should have to pay this to them if we're paying someone else to take care of something they should  have done.  Like I said, they haven't talked to me yet and Jason and I can keep on that if they want to come back and argue or negotiate later.
Mr. Walters stated as you're hearing him describe some of these things, candidly, for us to pay them would be unfair. If they didn't provide that service and we're writing a check for  that then we've already over paid that so technically you could argue they are in breach of the agreement based on some of those actions so I think we have very  strong grounds. These are  big enough numbers it's going to catch their eyes and they're going to push back some but Jay and I will have those discussions and I think the cleanest way is to get to a number everyone is comfortable with and say here is the final check and you sign this document saying we're all done here and that way we've got a clean break.
Mr. Horton stated you said they're not talking to you.
Mr. Soriano stated we are only in the third month. They left in December so as far as high dollar contracts, where we stand and what we can withhold before we have to do something, I'm not sure how many months that would be. My next step is reaching out to the parent company. They are owned by another company out of Ohio so I'm going to reach out to them. It doesn't mean they're going to talk to me either  but we have to show we did  our  part and attempted everything we could to straighten this out.
Mr. Horton asked have you sent something to R&D saying this is what we're not going to pay for?
Mr. Soriano stated yes. I sent them a vague breakdown and put that monthly amount. I wanted to give the detailed breakdown to you guys so you could see what I feel comfortable with.
Mr. Horton stated if it drags on then that would seem to indicate that they agree with it.
Mr. Perry stated the process is we're going to be drafting a letter to them detailing what we're going to be netting against their final invoice?
Mr. Walters stated yes although I think an open dialogue before that will be helpful but  it seems like Jay is not getting a lot of cooperation on that so it may be kind of a final letter outlining all of the stuff we're talking about with the countersign spot available for them.

Mr. Perry asked should we outline all of the costs including the ones you feel may be questionable?
Mr. Walters stated we can if we have numbers on those or we can make a reference at
the end to say please be aware these do not include A, B and C and maybe make  it clear there are other things we could've but if we have those hard numbers then it looks like we're giving them a  break  to say  here's  $30,000  worth of  stuff,  however  we're  100%  confident  on these
$23,000 and maybe that gives us some extra leverage, that's a good point.
Mr. Soriano asked would you like me to set a time period on it? I agree with Jason I'd rather call them up and try to get them to talk to me first because their parent company deals with a lot of other companies, not just landscaping so I'm not even sure how  much  they're aware how much goes on down here. I don't know if there's a thought on how much time we should be spending on this.
Mr. Perry stated if you can't make contact in two weeks then we probably ought to
have some type of letter going to them and we just hold the cash until we feel comfortable netting it.
Mr. Horton asked don't we owe them a little bit of money?
Mr. Soriano stated if you took this number it would be $3,000 and something. Your monthly payment was $26,314.50.
Mr. Horton stated so if we were to send them the difference and say this is the final
payment wouldn't that close it out pretty much?
Mr. Perry stated I'd rather have them sign something that say's they will accept it.
Mr. Walters stated that's true but I'd rather have them make an  affirmative  statement and execute it, even if it's countersigning a letter.
Mr. Horton stated it just seems like it's dragging out for a long time if they won't even talk to us.
Ms. Nelsen stated but the ball is in our court if they're dragging it out because we're
holding on to our money. They can drag it out for four years as long I'm  sitting on that $23,000 I don't care. I know you guys probably want it closed.
Mr. Thomas stated if they're unaware of what's going on, now  they're  going  to be aware and if R&D is already showing a pattern then their  parent company  may say this isn't  the first client, or this is the first client, fix it because now you're reflecting on us.

Ms. Nelsen stated I feel confident that Jay and Jason are going to handle it and  do  what's best for the District.
Mr. Thomas stated I need somebody's signature.
Mr. Jay stated I would say let me try to talk with them first and I can come back next month and if we're still in the same spot we can talk about setting up an official  mailed  notice so they're forced to respond. That's it for my report.
Mr. Thomas stated the rowers look good. I got a twenty minute lecture  from  my neighbor about we don't have a sign that says 'please wipe the gym equipment down' even though it's kind of assumed if you're sweaty, wipe your stuff down. They would  like  to see some type of verbiage that says please be considerate. Is there any way we can do that and not something on the glass door? I don't like stuff stuck on glass doors when you walk in and out,  I'd like something more official looking, that way the attendant that's  at the desk can  point  it out maybe next to where the sanitizing wipes are just to remind people.
Mr. Soriano stated yes we could add a small sign. We actually spend a  lot on those wipes. Out of the janitorial supplies it's one of the more expensive items.  There  are  times  you'll see something taped up like when we have to do a closing for a holiday but I  don't like that either. Everybody shares the enthusiasm for the rowers so I was planning on picking up the second one because we have enough space for it up there. I moved the bikes around and the elliptical machines are actually in the same exact spacing as far apart from each other, just in a different area but I got a few complaints  that now I'm  right next to the person on the bike next to me. It's the exact same space apart; we just moved the machines around.
Mr. Lanier stated how are we on the Stonebrier damage?
Mr. Soriano stated the last I heard of the Facebook post of the kids that they may have some suspects but I haven't been contacted back by the two officers that are actually our beat officers. They gave me the police report so we do have that for the fencing. The damage on the playground was actually temporary. We put up plastic barriers to stop kids. The first week we just had caution tape and kids were just ripping that down so we put up a hard plastic barrier to start work so the fencing was the most and we have to take time to dig up some of the uprights. We do have a lot of extra caps and things like that but the fact that they got some pictures of  kids that might have been the culprit they might actually have somebody so now it really kind ofrests in their hands. We don't normally get that far. Even ifwe did, if you remember years

ago I had pictures of kids and adults on our slides and one of them was beating the camera and trying to hose it down with a water hose, well the detective with Clay County Sheriffs Office didn't feel comfortable proceeding through it and actually prosecuting them because  he felt some of the rest of the damage they really weren't involved in, they  were just  in the wrong place at the wrong time. We will have to see where this goes. I don't believe they live here, which is the bigger issue. I'm kind of waiting for them to tell  me what  we get  out of  it. The best I've ever had was restitution that was done through Duval for damage to the fencing at the front. If you guys remember a few years ago I had to go to court in Jacksonville for that and the driver was actually forced to pay us for that. I'm hoping this will go farther but I'm not holding my breath.
Mr. Horton stated I'm pretty certain that the individuals that are tearing up  the playground equipment have been identified and that was a fairly easy to do. If it was just $30 worth of damage I don't know how we're going to get it back.
Ms. Nelsen asked were they residents?
Mr. Horton stated yes.
Mr. Soriano stated the officers guesstimated at $800 so that's what it would go to court on but it's going to cost us less because we're prepared  for those type of things. It's kind  of if the local DA wants to prosecute so I have to wait for them.
Mr. Horton stated there were two deputies that were trying to figure out and I talked to them as much as I could. I don't know who did the fence damage.
Mr. Soriano stated that's the thing, they were trying to say they weren't involved in that damage. If the officers want to say they believe them I'm kind of stuck but like I said, we have most of the items, we just had to order a couple of upright posts so we will  get to work  on fixing that.
Ms. Nelsen asked could we trespass the kids?
Mr. Soriano stated once I get the names if they're in our system I will be able to cut out any access they have here and then I can talk to Clay County and trespass for that since it's actually crime on our property it doesn't have to be done right then and they can trespass them after the fact.
Ms. Nelsen stated I think once word gets out about that we will have a little bit less. Mr. Horton stated I see you have some new pool furniture too.

Mr. Soriano stated we do. Our pool furniture arrived last week in time for spring break. We will be out this week pressure washing the rest of the pool furniture so it will look good. I did mention we might be able to just do it all next year. Those lounge chairs are nice and really it's just that other pool and then as I move them around I can fit one more full section  around  the lap pool if we want or we can just spread them out. Then  we have the other  pool that just has lounge chairs, no tables or chairs so we could finalize that next year.
Mr. Horton stated another thing on here going back to R&D again says 'inspect R&D projects at Village Green'.
Mr. Soriano stated right so there were two invoices you guys asked me about last
month. They are both completed as far as we know. We still have to run water to the front park but there are sleeves in the ground and they jetted under the driveway and as far as I can tell  they moved the pipe. I just have to make sure there's no water in the other pipe, which I can't imagine they moved one without cutting the other one off so they did the work they were supposed to do at the Village Center. Whether it's a good job or not, I can argue that later but they did get that done and those are the two we paid for in December.

NINTH ORDER OF BUSINESS	Audience Comments I Supervisors'
Requests
Mr. Horton stated how about the parking on the entrance to the Oaks; have there been any more issues?
Mr. Soriano stated I actually haven't seen anybody this last month  so  they've  been pretty good. I've been by there a couple times just to look because there was a stretch of about two months where I towed the same car twice so hopefully they've gotten tired of paying for that. I have had a lot of people standing there after the high school gets out and  they will pull  up on the side but I can't grow that grass area anyway because of the oak trees but we put that fence there to stop them from parking and hanging out at the playground.
Mr. Horton stated a sore spot is the soccer people. Are we caught up on the soccer fees
yet?
Mr. Soriano stated we are not. I got an email from the head of those things  and I'm  sure
it's just a missed thing. He always wants  me to give him a call on the weekend  and I've got a  lot of stuff I'm dealing with on the weekend to get the place ready  so I  haven't  been able to  talk  to him. They  signed  the contract  and  they know  what  they're supposed  to pay for so  as

soon as I get a chance to speak to him I'll let him know he's behind for last season. They also haven't reported to me registration for this season so we should be getting two checks.
Mr. Horton stated that could help us pay for that extra parking.

TENTH ORDER OF BUSINESS	Next Scheduled Meeting
Mr. Perry stated the next scheduled meeting is April 8, 2019 at 4:00 p.m.

ELEVENTH  ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Thomas seconded by Mr. Horton with all in favor the meeting was adjourned.