MINUTES OF MEETING
DOUBLE BRANCH COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Double Branch Community Development District was held Monday, March 9, 2020 at 4:00 p.m. at the Plantation Oaks Amenity Center, 845 Oakleaf Plantation Parkway, Orange Park, Florida 32065.

Present and constituting a quorum were:

Cindy Nelsen	Chairperson
Scott Thomas	Supervisor
Tom Horton	Supervisor
Andre Lanier	Supervisor

Also present were:

Jim Perry	District Manager
Jason Walters	District Counsel (by phone)
Jay Soriano	Operations Manager - GMS
Chalon Suchsland	VerdeGo

FIRST ORDER OF BUSINESS	Roll Call
Mr. Perry called the meeting to order at 4:00 p.m.

SECOND ORDER OF BUSINESS	Audience Comments
There being none, the next item followed.

THIRD ORDER OF BUSINESS	Approval of Consent Agenda
Approval of the Minutes of the February 10, 2020 Meeting
Financial Statements
Assessment Receipt Schedule
Check Register
Mr. Perry stated you are 95% collected on your tax roll. Your sister district is right at 90%. The check register totals $117,105.62.

On MOTION by Mr. Horton seconded by Mr. Lanier with all in favor the Consent Agenda was approved.

FOURTH ORDER OF BUSINESS	Acceptance of the Fiscal Year 2019 Audit
Report

Mr. Perry stated just like all previous reports of the District, this report is a clean opinion report and that opinion is on page two, the last paragraph. We did have some districts in the financials downturn in the 2008 timeframe where a lot of bonds were in default with which you wouldn’t have a clean opinion, but typically most districts do have what they refer to as a clean opinion. On page 25 is the report on internal control. As part of their testing during the audit phases they report on internal control and if they found any weaknesses. That is the second to the last paragraph, and again, there is nothing to note on that. On page 27 is also the report on the auditor general rules. On page 28 and 29 is the management letter for the District and there are no recommendations. There are also no items that they noted in specific compliance with certain provisions of the rules of the Auditor General, so overall the report is completely clean, and we will file it with the State. The report is the opinion of the auditor, so you’re not approving the report, you’re just accepting their work product.

On MOTION by Mr. Horton seconded by Ms. Nelsen with all in favor the Fiscal Year 2019 audit report was accepted.

FIFTH ORDER OF BUSINESS	Consideration	of	Resolution	2020-03,
Adopting an Internal Controls Policy
Mr. Perry stated this is a new requirement by the State of Florida passed in legislation last year and they asked that special districts adopt a formal policy in regard to internal controls. It doesn’t really have any effect on you, because as you just saw, we just talked about the audit report and as part of the audit report the auditors check on internal controls so this is just a requirement by the State for you to adopt. There are no changes to anything we do.
Mr. Horton stated I would have assumed that you had internal controls before, so this is just putting it in writing.
Mr. Perry stated exactly.

On MOTION by Ms. Nelsen seconded by Mr. Thomas with all in favor Resolution 2020-03, adopting an internal controls policy was approved.

SIXTH ORDER OF BUSINESS	Staff Reports
District Counsel

Mr. Perry stated the Board members have copies of the Capital Conversations.
Mr. Walters stated that came off the print today so that is the most current version we have. We are starting to get towards the end of the session so you can see which ones moving and which ones aren’t. A couple of highlights are that we’ve been monitoring the bills related to procurement and changes to the thresholds and we’ve been closely monitoring the bill related to sovereign immunity. If that gets through it will raise the cap and I will expect a somewhat moderate impact on our liability insurance moving forward. Another big one we’ve seen that would be good relates to putting certain things on our website, but it also deletes certain requirements, specifically what we call the agenda materials posted seven days in advance. The reality of that is it has caused a lot of unnecessary expense and operational issues that hopefully, assuming that bill makes it all the way through, will be resolved. In a few weeks when the session finally closes, we will have the final wrap and will prep our operational side to make sure we are in compliance by whatever deadline is imposed by the Statute. As always, if you have questions reach out to me.

District Engineer
There being nothing to report, the next item followed.

District Manager
Mr. Perry stated the District has a lot of parcels of property that we have to file on an annual basis for tax exemption with the Property Appraiser, and that process has been done and those filings have taken place.

Operations Manager - Report
Mr. Soriano stated we will have a lot of community events coming up this month. Of course, spring break will be the biggest. Spring break in Clay County starts on the 23rd and Duval is out now. We had planned to open up the pools late in the afternoon on the Friday before spring break starts. All of the pools are being prepped. They started painting and doing gel-coat epoxy work last week, retying nets, cleaning the deck, getting the furniture cleaned and ready to go. Most of the pressure washing took place last week so everything should be set and we’re actually in pretty good condition for the pool decks for spring break. Over at your

sister district we will have spring break fitness camp, and then also we will start our movie series with this month. Every month we will have something going on now, and in April we will get to the point that we actually have movies on the pool decks, and we alternate back and forth for those. Our usage is still staying pretty high. This last month was probably the slowest, and that has to do with even though we’ve had a pretty moderate winter we’ve had some colder days in February. You’ll see our numbers for new cards printed is 105 and next month that will start to tick up, because usually the day before spring break everybody wants to go to the pool so everybody shows up at the fitness center to get their cards so we have a few hundred cards waiting to be printed.
Moving on to the open items, let’s go to the playground items first. We’ve been talking about this for a couple months and we have had some issues. We did place an order, if you remember for the platform out at Nature’s Hammock. The reps wanted to come out and see everything so they can measure and help us out with warranty issues. We have a slide that was cracking on the small playground unit that is kind of on the backside of the soccer field by the bridge going out to the Cottages. That crack is in the same position the old slide cracked at on the one up by the pool that was covered under warranty. They came out and looked at it and said yes, we will start the warranty process on that. We went to Nature’s Hammock and we find out that is not their playground, so all of the equipment that is attached to it is Burke equipment. The poles I was reporting to them are 5 ¼-inch diameter poles and they don’t make those, so I don’t know where that unit came from. I looked through everything that we have and of course the playgrounds are 15 years old so I had to look through everything from the general contractor years ago when we were built and everything we have is Burke so I’m not sure how that came about, but we got a knock-off unit so they canceled the order for me since that platform will not fit those poles so I’m back in the same spot where I don’t have a platform for that playground.
Mr. Horton asked is that true for all of them or just that one?
Mr. Soriano stated it’s not just that one. I went out to all 13 of our playgrounds and there are three other playgrounds that have those 5 ¼-inch poles. Some have Burke equipment attached to them and some have equipment that looks like the Burke equipment but there’s no name stamped on it, so I’m guessing those are all slides and rails that might have come from another company that were sold to us in bulk. All of these playgrounds were pretty much built

at the same time in 2004. So, there are four playgrounds, the Oaks, Silver Leaf, Fall Creek and Nature’s Hammock that have the large poles. These are sturdy pieces, but I can’t buy a platform to fit up to those poles. There’s about a two-inch difference so there is a gap where the bolts go into place. Without trying to find somebody else that has 5 ¼-inch poles I’m kind of stuck with that platform, so I started looking and comparing all of the things that are damaged. We did talk about if we wanted to replace any units or spend any money, my big concern coming out of that was warranties. If you remember, I said I like dealing with Burke because they will pretty much give us a new slide. They started working on the warranty for the slide on the other side of the soccer field and they no longer make that slide at all. When we were having problems with the last one, they gave us a free slide because they don’t make them at all and don’t have them in storage anymore so there is no warranty coverage. Now that we’re at that point, pretty much all of them are going to get to that point. They are $50,000 playgrounds that the warranty doesn’t matter anyway. Many other companies will sell units for close to $20,000 that are more comparable. Burke is by far the most expensive company out there. Looking through our capital study, this next year we were going to have the largest chunk. I had mentioned the Oaks was the first one listed on there and they had listed $18,548 to replace that unit. Altogether, all of the swing sets add up to $56,165 so unless we plan on spending that, which I really don’t, we’re not going to be at that point, so if we wanted to replace one of those units, I think we would be fine. We could do that with the Nature’s Hammock one and then use those parts for one of those three other parks.
Mr. Lanier asked how identical is it to the other three?
Mr. Soriano stated things like the slides and the climbing features can bolt up to any platform and that’s why the Burke equipment was fine there. It’s the actual walking portions that will only bolt up to another 5 ¼-inch diameter pipe. I told you the quote on that one was
$1,100 just for the platform alone so if we do have some at the Oaks, Silver Leaf, or Nature’s Hammock, at least that will give us another year or two that we could replace things with used parts that we would keep in storage. As far as features if we wanted to, we could expand some of those other playgrounds. We could pop off the guardrails and put another slide on just to build on the units that we already have. The next unit after the Oaks isn’t until 2023 and it is Cannon’s Point and that one was estimated at $30,000. That was the one I told you before I thought would go first. The Oaks playground really isn’t in bad shape.

Mr. Horton stated every couple years according to the study it says another needs to be replaced, but they were all put in within about a year of each other, right?
Mr. Soriano stated yes. This was really I guess hope that we stick to the idea of which one was more damaged, and we’re trying to maintain it and make them last longer. I need to go through how far this goes out. There are 11 on your side that would have to be replaced.
Mr. Perry stated keep in mind that fixed asset study report is just a tool.
Mr. Lanier stated it sounds like in the long run using those other pieces will save us
money.
Mr. Soriano stated there were some allowances for just the swing portions already that
we didn’t use. Our swing sets are in good shape. We buy new chains all the time and seats, but these are almost $2,087 for a swing and we’ve never really spent that allocation so that’s part of that money we save up every year that has gone back into reserves.
Ms. Nelsen asked so you’re recommending we buy the new unit for the one that is broken and use the old parts?
Mr. Soriano stated yes, that’s what I think would be our best avenue right now and to go with a cheaper unit because we are going to get on that path where every couple years, we should be replacing one of these units.
Ms. Nelsen asked is it still going to match quality and aesthetics and all of that? Mr. Lanier asked do they have a warranty with the non-Burke equipment?
Mr. Soriano stated yes, most of them are one to three years, that’s why I went with Burke because with that terminology of lifetime, you expect it to be more, however there is still a limit on lifetime, even when they use that term.
Mr. Thomas asked and the first one you would replace would be Nature’s Hammock? Mr. Soriano stated just because that one is already in pieces.
Ms. Nelsen asked do you need a not to exceed motion?
Mr. Soriano stated I really don’t have prices. Like I said, anywhere from $18,500 upwards. I wouldn’t go up to $50,000 for Burke but if you want to go $30,000, I will identify a unit that can fit in that footprint. I can’t go beyond that because then we’re talking about buying more mulch and digging out grass areas so it would still be that size or smaller, but we would try to get something that’s comparable.
Mr. Horton asked have you talked to any other districts that are in a similar position?

Mr. Soriano stated there’s not too many that are this old and we probably have the most playgrounds. We have a ton of pocket parks. The district across the street has one, so there’s a big difference on usage too.
Mr. Thomas asked would that be just the actual playground and then you guys are still going to have to put it together?
Mr. Soriano stated yes. I can bring quotes if you would like for an outside company. My guys are definitely cheaper, but we do get to a point where we’re trying to do too many things.
Mr. Thomas stated that was my concern that we’re starting to get to the warm part of the year, and this is where you guys really start doubling down so it may be worth paying an outside company depending on the rates.
Mr. Soriano stated I can bring those. I would probably take care of the purchase part first so we can get it moving because it does take a good while to get a unit in, at least six to eight weeks. If you remember, two months ago when we talked about this vandalism, I ordered the slide for this unit out here and it’s set to be dropped off tomorrow, so it takes about two months.
Mr. Horton asked we approved a brand new one, didn’t we?
Mr. Soriano stated no, that was actually a piece that was bolted to a wooden unit. I would probably work on purchase first and then I can bring back quotes if you guys want to do the work if you think it’s worth it. It will be two to three times the amount I can get it done for, it's just the problem of how much time we have. RMS only has so many guys they can devote to an extra project for me.
Mr. Horton stated paying $30,000 as opposed to paying $50,000 is a difference of
$20,000, so if you replace a lot of parts on there between $30,000 and $50,000 it’s still money you have so I guess this $30,000 equipment is fairly comparable to what we have now?
Mr. Soriano stated it’s still going to be commercial grade equipment; it’s just Burke is known to be a little more expensive and is supposed to be better quality.
Mr. Horton stated we’re going to order one now and one maybe in a couple years is what you’re saying?
Mr. Soriano stated yes, if we stay along this guideline. Jim and I have talked about updating the report since it was done five years ago. We’ve done a really good job of saving,

but they will also come in and look at what items I have replaced already and repaired and knock those items so they can readjust this. I use this as a guideline along with my own plans for how long things can last, or maybe we want to do something quicker and then I try to stay within budget. It’s nice to have it updated.
Mr. Horton stated if we got one and it will be a couple of years before we get another one, we at least have some feel for if it’s holding up. It seems like it’s probably a good deal.
Mr. Thomas asked so you need a not to exceed of $30,000?
Mr. Soriano stated it’s whatever you guys want. The more money you give me, the bigger, nicer quality item I can get, however I’m still tied to that size so we’re not going to spend $50,000.
Mr. Lanier asked do we need to prepare for the labor cost or treat that as a separate

item?

Mr. Perry stated I’d treat that separately.
Mr. Soriano stated I’ll go to a couple of contractors that do playground equipment and

also, I’ll be looking to see if my guys can do it or not with all of the work that we’re doing. I want to be able to still make sure we’re saving the District money, but we’ve also got to be able to get everything done this year.
Mr. Horton stated I don’t think it would be worth money to get anything larger than what we already have because it’s for the little kids. I don’t think it needs to be extravagant.
Mr. Soriano stated what we did here to limit the size is if you remember there was a giant wooden one, and the wooden ones are tough to deal with in Florida, no matter what we do to the wood. There’s termites and rough weather. You can have the highest treated lumber out there and it’s still going to wear away so we made a little wooden unit and we bought a good sized metal unit so the little wooden unit is for the three to five year old kids and the big unit is for those older kids. We can always look at that too if we find a good price and it just happens to be smaller. We could always build little wooden climbers and things like that and spread the playground out, which would still give everybody something new and exciting.

On MOTION by Ms. Nelsen seconded by Mr. Thomas with all in favor purchasing playground equipment for Nature’s Hammock at an amount not to exceed $30,000 was approved.

Mr. Soriano stated to update on something we’ve already spent money for, we just haven’t gotten to everything yet because of timing. The first item listed on there is the cement slab. We should see that in the next week or two. Dealing with some of these smaller concrete guys is like pulling teeth; we’ve seen that with our masonry work with the columns before. If that’s an item that takes too long, I’m just going to have the truck come in and pour it ourselves. It's not hard, I just don’t have a lot of time for that. You guys have already given me the money for that, I just wanted to let you know where we’re at. Our storage building is in engineering, so they’ve already received their money, cashed their check and made up plans. I actually have the plans if you guys want to see them. Once the engineer deals with the County we should have our permit numbers and when we get the big box on the flatbed we will be ready to go so I will update you in the next month or two where we sit with permits and hopefully we will see the building come up before the end of soccer season, because that’s when I’m planning for asphalt work. Asphalt work is just a site survey. I haven’t seen the County come out yet and all they have to do is come out and look at it and make sure it matches drainage plans and what Peter had drawn up for me for the parking lot and then we go from there. I know with Duval Asphalt it was a couple months out and we had to try to plan around it. We couldn’t get it done before the soccer season so I’m fine with the timing, but I may bring them in this week to see if they can start working on the track beforehand. I know it would probably be a little bit of savings if they bring the truck altogether, but if it’s not that big of a savings I’d like to get them working on the track when they can.
The fence install is one project we don’t have money set aside for. That is for the increase on the basketball court height to 10-feet. That will also continue. The storage unit is going to be on the backside of that basketball court so it will continue around the storage unit. For just purchase of supplies I’m looking for $7,000 today and labor is just going to be involved with all the work that we’re doing on the storage unit right now. If for some reason I fall behind I will have T. Fenceman who does all of our fence work throughout the neighborhood to come in and dig holes. Right now, if I do that it’s not going to exceed my discretionary amount. They can work on the slab if we have to if he digs the poles.
I’ve gone back and forth on three different spots for the dog park and I’ve met with a couple of you guys at different to go over different areas. I think once we get the slab and fencing up, even possibly the storage unit up and look at the areas and revisit it to see if we

want to put it there at the amenity center. If we reuse the eight-foot fencing on the dog park there are quite a few things we can do to make it look good so it’s not just chain-link fence everywhere. Everywhere I look it’s recommended to have a quarter to a half an acre for a small dog park and that is not a quarter acre out there, but it is a nice amenity. If you guys get a chance to go out and look at GreyHawk’s park, it’s a wooden fence and they have regular wire fence, not the chain-link that we’re going to have. If that’s something we agree to if we have that kind of space at the amenity center, but if not, we will continue to look at it. We don’t have a quarter to a half acre anywhere to put a dog park. That fencing won’t go away though. We will save it, and if we can reuse it, we will make it look nice. We had mentioned areas out at the Village Center, however that is still kind of County area so until we can talk to them about what we can use that area for, there are other areas that we’ve gone back and forth with this dog park idea, but it is something I’d like to finalize at the end of summer after we’ve got the asphalt work done and storage unit up.
Mr. Thomas stated not to get ahead of ourselves, but what kind of gate are we looking at? Are we talking about a card-reader gate?
Mr. Soriano stated if it’s at the amenity center we can do a card-reader because it would be close enough to the fitness center or fieldhouse. I’ll have to do a little trenching and install card readers, which is not extremely cheap but not that expensive. If we were to do it at other playgrounds or parks, it’s too far away because I don’t have a way to get out there from our system. If we’re out there, then we’re kind of on an honest system, which you’ll see a lot of dog parks in communities are. Really, it’s the problem of picking out that prime location, so that’s one of the projects we’ve been looking at that are really just sitting on the backburner. I’ll have resources for it. We will have fencing and things like that leftover so that helps with cost, but we still have to look at where it’s going to go.
Mr. Soriano continued; I know everybody received a letter from one of our residents addressing landscaping again. I did talk to her and mentioned the difference. She’s one of those people that thinks the grass is always greener on the other side in these other neighborhoods. There is a huge difference in some of those neighborhoods, like Eagle Harbor that have large landscape contracts and Jason is familiar with them. They just went through an RFP this last year, so they’ve had their landscaping concerns. However, one thing I did notice from last year is VerdeGo came in and we did spend a lot of money, especially in this district to update things

that had really been put on the backburner. Your sister district spent a lot of money on that promenade back there. If you guys get a chance to see it later, it looks great. A lot of the entryways over here were redone. In her email she even comments on all the work. I told her it’s the same company and she didn’t know that. It’s just a difference in design and what’s there. It may be time that we do that too. There were items that we had looked at the end of last year, mostly because your sister district had asked about improving columns. A lot of our columns are the lowest on that contract list. They are inside the neighborhood so when we get to the end of our contract there’s nothing being done to those and some of them are bare dirt areas so I did have VerdeGo put a proposal together last year at your sister district because it was supposed to be an agreement with one of the HOAs that didn’t work out, but they did go through and set that up for us. I thought some of the planning and pricing was really good. You can see the pricing sheet. It would only be a few thousand, but there’s only two neighborhoods there. You have a lot more neighborhoods than this side does. If you were to do all of your columns it will add up, but it’s starting at about $3,500 for the two neighborhoods. At the top you can see the two they planned for you and all the neighborhoods for Middle Village. I wasn’t looking for anything tonight, but I did want to see if it was something you guys wanted to do. I’ll bring it back to you again next month, probably with some more columns, but I do think it’s time we go into some of those areas that were bottom of the list and look at approving those. I think our entryway coming in on Oakleaf Village Parkway and the amenity center look good. Those are the things that are at the top of the contract each year and we make sure we pay attention to those. Also, because we will hopefully start movement on that slab and the fencing going around, I mentioned I would like to put some hedges around that basketball area too, even if it’s just plain old Viburnum or Ligustrum. That is a long stretch there, so I will get them to put together a quote for me on that.
Ms. Nelsen asked are there sprinklers?
Mr. Soriano stated there are for all of the columns because they sit on our areas of right of way that we mow. I don’t want to say 100% all of them, but I’m pretty sure almost all of them will have their own irrigation.
Ms. Nelsen stated that’s beautiful, it’s an amazing difference. Mr. Lanier asked did they originally have the bushes?

Mr. Soriano stated no, because they were going to be in the back a lot of them just had grasses or some of those native plants that can go without fear of irrigation being on all the time or without being treated. Most of them were planned to look more natural than manicured. That will be the downfall. If we put in some of those things you see more flowering type of perennials in there. There are no annuals because we start changing them out, but we do like a little color to those perennials so those are a little higher maintenance than just grasses or Juniper.
Mr. Horton asked why only the two?
Mr. Soriano stated just because it wasn’t something you guys requested so when we did it last year after a request from your sister district because of a deal with the HOA, who was originally going to help pay for it and that is no longer the case, but they wanted us to really improve those, so while we were doing that I asked VerdeGo to pick a couple on your side. We can get more; it was just the two we started with. Unless there was something you wanted to do with those improvements for now, like I said, I’m going to be bringing back more next month for that.
Mr. Lanier stated because of the amount of work that is being done around the basketball court we could wait until maybe the end of summer.
Mr. Soriano stated by the end of summer we would probably still be good. If we really want to move with columns, we could probably do that earlier.
Ms. Suchsland stated yes, spring or fall you can plant.
Mr. Soriano stated for the basketball court I would say wait until we’re done.
Mr. Lanier stated I’m just talking about the columns. Why don’t we get the basketball court done first and then worry about the columns?
Mr. Soriano stated we usually know by summertime how we’re doing for the year. We will definitely spend more this year than I’ve ever spent.
Mr. Horton asked can VerdeGo get the work done? If we’re going to do these can Chalon still get everything else done?
Mr. Soriano stated yes, those are separate projects.
Ms. Suchsland stated we have an enhancement crew that comes in and helps out with that, so that’s no problem. We can do them in September. I wouldn’t want to do them any

further past October so just keep that in mind, but if we could look at end of August or September.
Mr. Horton asked you could do them now, right? Wouldn’t that be ideal? Ms. Suchsland stated sure.
Ms. Nelsen stated if we did these two columns it would be a not to exceed $2,000,
right?
Mr. Soriano stated it’s about $3,500 because you’re seeing those two columns at $1,606
but then above that is all of their work for labor hours and prep and all that and you would split that with Middle Village. They lumped that all together for you and Middle Village so it’s actually two-thirds of that because the number of columns is four out of twelve so it’s just under $3,500. If you want to move with the two, here’s the thing I always warn about that. There will be complaints that other neighborhoods weren’t done, but if we’re moving on that over the next year and we get all of your columns done we can show them that we’re getting to some of those things that have been on the bottom and that’s the valid concern that I hear a lot of times. I think VerdeGo does a great job. This summer is going to be more of a test because they just learned it last summer so we want to see some of those things that weren’t the greatest last year they’re picking up and should have them under their belt and ready to go, but as far as plants and installs they’ve done a great job. If we can get to those things that we’ve missed out on that’s what I think people will appreciate.
Mr. Horton stated that’s why I’d like to see these two done first and see what we’re looking at.
Mr. Soriano stated it’s up to you guys. Like I said, this month I know they’d be ready but if we want to wait, I was going to bring back more stuff to you for landscaping anyway.
Mr. Thomas asked is there going to be any kind of increase now that we’re going to have to maintain new areas as opposed to just throwing straw down?
Mr. Soriano stated right now I kind of look at that as being included. We put plants in and they’re already doing work everywhere.
Ms. Suchsland stated for those, no; but in the long run if we do all of the columns it may exceed the next go around.
Mr. Soriano stated our contract is actually an increasing contract over the three years so they can always come back and say we’ve done a ton of installs and more trees we have to cut

compared to when we started this contract. We’re not going to see anything exceptional just because we planted some new plants at the columns.
Mr. Horton stated I don’t think this is going to require a whole lot of maintenance.
Mr. Soriano stated not ongoing. Some trimming here and there when those hedges grow or maybe replacing a plant that doesn’t do very well every once and a while.
Ms. Nelsen stated Tom, I think he’s saying he’s got some more landscaping he’d like to propose, and he’d like to bring a firmer price back next month with everything next month.
Mr. Soriano stated and direction if you want me to do more. You can vote on these two or we can bring back more of your columns, but I was going to bring back other landscaping items anyway because of the basketball courts.
Mr. Horton asked what’s the best way to do it, now or later? Mr. Soriano stated it’s up to you and what you want.
Mr. Lanier stated my only concern is too much going on at one time.
Mr. Soriano stated I’m good with waiting until next month. If you want to spend money on landscaping, altogether it was probably an extra $9,000 over the last year that your sister district spent on the pool area. We did do some stuff around the track if you remember, but you guys didn’t do as much. We had pool area and the entries to Whitfield, Hamilton Glen and Deerview and then this large section back here so they spent a lot of money last year. I don’t think that’s needed on your side.
Mr. Horton stated okay, we will wait.
Mr. Soriano stated unless you have any questions on those regular maintenance items, that’s it for me.
Mr. Horton stated what are you talking about when you say, “Cut large gazebo rafters”? Mr. Soriano stated those large 2x12s when you walk into the pool area, that big white  gazebo that’s all the way in the back, many of those start to rot after a while so we have to take them down. Since it’s not structural like our building it doesn’t get treated for termites, so we also get termite damage in those and we check them every couple years, repaint and anything
that is damaged we pull it out and do some heavy work on those.
Mr. Horton asked what is a zip timer?
Mr. Soriano stated you guys are 100% on your tennis and basketball lighting so if you’ve been up there, you’ll see it’s all LED. We have an on/off switch at individual tennis

courts out here so let’s imagine somebody is out at the basketball court right now and all of the lights come on. I would like a way to split that up to where we can turn on just one court, or your tennis courts separate from your basketball court. If no one is using it and there is one family playing on the tennis court, we can turn off all of the rest of your lights. You are saving quite a bit in cost because they are LEDs now compared to those large metal lights, so it’s not a rush, but it is something that helps out over here when we can turn off half of these courts. The biggest problem over there is it’s not something I can easily snip a wire and add a timer into, because the way they were designed, all of that stuff runs under the courts. The electrician is going to have to come in and do a lot of digging and rewiring if we want to do that.
Mr. Lanier stated I’d like to throw out another plug for the furniture at the patio on the phase one side. Maybe get some better-looking stuff there where the parties are held.
Mr. Soriano stated what he’s talking about are the chairs and tables in the rental area, not down by the pool. We’ve changed all of the pool stuff. We did pressure wash that, so it does look good, but those are the old chairs that get dirty quicker and are older looking. There are seven tables and 35 chairs. I believe our chairs were $200 a piece.
Mr. Lanier stated my thought process is this is one of the first places that people look at when they do their tours.
Mr. Horton asked would you get something that matches up to the chairs we already
have?
Mr. Soriano stated I would probably just buy the same thing and those were $200 a
piece. I wouldn’t do the tables, just because I did buy new tops for the tables this year and they’re a little heavier duty. Those tables are very expensive, even the acrylic tops you see out there. They’re $110 a piece so once we start buying 15 to 20 of those tables and during a storm they fall over and could break. You can’t have glass tables by the pool. I already did buy seven new tops for those so I would hold off on the tables and just look at the chairs.
Mr. Horton asked did the tabletops come in yet?
Mr. Soriano stated no, and I’m kind of worried they won’t be here for spring break. Just the chairs alone we’re looking at about $7,000.
Mr. Thomas asked what about the treadmills?
Mr. Soriano stated they’re not in yet. I was originally going to come tell you guys that I felt bad because I knew what was going to happen is, they were going replace that $135 part

and it would work fine, and it did all the way up until next week. We had two people that they shut off on last week, so what’s going to happen is they’re going to come in and tell us we’ve replaced everything else and chances are you need a new motor and motors are at least $1,500 a piece, so I’ve already let staff know if they shut off we will put signs back on them. They’re fine if they walk, but there’s only one that runs well so it was a good choice to just go ahead and be done with it. I haven’t heard of a delivery date yet.
Ms. Nelsen stated if you put, “Don’t exceed 4mph walking”, can you also put, “New machines are ordered”?
Mr. Soriano stated yes, we’ve been telling everybody. I don’t know that they care. They want us to fix it until the new ones come in and we’re kind of tired of the nickel and dime thing. It has forced a lot of people to use our stepmills, which they really enjoy.
Mr. Lanier asked can we close the door on the patio furniture? Mr. Perry asked did that $200 a chair include delivery?
Mr. Soriano stated delivery was an extra $465 for the pool furniture. I’m guessing it might be a little less, maybe $350 or $400. That was 60 lounge chairs and 16 tables. We did have our first casualty on the lounge chairs. It flew up during the windstorm and was impaled on our nice faux-iron fence. The nice part is we get to just order a new sling and it’s back in motion.

On MOTION by Mr. Lanier seconded by Mr. Thomas with all in favor purchasing replacement patio furniture at an amount not to exceed $7,500 was approved.

Mr. Lanier stated the last thing I have for this sort of stuff is the soccer fields. I’m looking at the re-sprigging possibilities and where we’re at on that schedule.
Mr. Soriano stated we did take the year off last year because I was kind of concerned with switching from one company to the other, so we didn’t do that sprigging. We should start this year, however, looking at the fields, they’re actually in really good shape. I would hold off and I’ve talked to VerdeGo about this and they think they can do a pretty good job of staying on the fertilizer schedule; however, we did make this plan stating that we would stake some kind of pattern. We didn’t want to get back to that point where for nine years nothing had really been done and everybody is complaining about the use on the fields, however a couple

of things have happened. We have somebody taking good care of it and those three acres that we did each time around; those nine acres are looking pretty good. I feel comfortable taking the year off as long as we say we are going to get back to it because the idea was even if the grass looks good, we get back to that point and it will always look like new grass. That was how we came up with that sprigging plan much cheaper than doing any sodding or anything like that and it worked out well, but like I said, because of the way it looks right now I don’t mind taking another year off, as long as everybody agrees and we don’t want to go again because if not, we have to make plans to start every year in May. We do still have that $20,000 set aside in our budget.
Mr. Horton stated I think it still looks pretty good.
Mr. Lanier stated I think originally it was about 10 years before we did anything. Mr. Soriano stated it was about nine or 10 years.
Ms. Nelsen stated we try to do things like aerating.
Mr. Soriano stated yes, we added high numbers of aeration and fertilization. Like I said, I don’t want to get to that point where we look like we’re behind, but at the same time I feel comfortable saying we will take the year, let them work on it, and then we can plan it for next year if we want to.
Mr. Horton asked this will be the second year we’ve skipped, right? Mr. Soriano stated yes.
Mr. Horton stated I don’t see doing it just to do it. If it needs to be done sure, but I think everybody agrees it’s in really good shape.
Mr. Soriano stated its kind of unfortunate soccer numbers are really low, but at the same time we don’t get as much use now as we were nine years ago. There was a time when we had 600 or 700 kids involved in soccer. However, I do want to make sure we understand there are still going to be plans in there. We do things like fertilization and aeration and we will have sodding coming up here as soon as soccer is done. I did give soccer leeway. They didn’t pay for that sodding like they’re supposed to in their contract last year this year, because we forwent that sprigging. We’re going to take care of everything for this year as part of the contract so soccer won’t have to, but then we will take off that sprigging.
Mr. Horton stated soccer doesn’t really pay for the $20,000.

Mr. Soriano stated the idea was it helped go into that $20,000. That’s why I still want that understanding there because I don’t want them to come back and say, what are we paying for, because there are still many other things we have to cover for taking care of those fields. If that’s the agreement, then I think we’re good.
Mr. Lanier stated there is I-9 out there. Ms. Nelsen stated yes, they pay as well.
Mr. Lanier asked do we need to vote on skipping sprigging this year? Mr. Soriano stated that’s just direction that we forgo it again this year.

SEVENTH ORDER OF BUSINESS	Audience Comments / Supervisors’
Requests
Mr. Horton stated I did go over to that house and look at the fence where are new park is and I called her and talked to her and she said she wasn’t home and to just go ahead and look at it so me and my wife went over and looked at it. The fence does dip down where she’s at and you can stand there and look over it, but ironically before I went up there, my neighbor in my backyard has a pool and he just happened to be up on his pool deck and I could see from the waist up and she’s seeing heads up so I don’t really see a problem. To me, a solution for may be putting some plants on the inside of her fence or something like that.
Mr. Lanier stated I went and walked it as well and looked at it from both angles.
Mr. Horton stated I come in that way all the time and I look to see if there’s anybody in the park and I saw what looked to be a go-kart in there one time so they had stopped for a minutes but other than that I’ve never seen anybody in there. I don’t go by there when it’s dark, but I did a couple times and still didn’t see anybody in there. I think it’s just something they have to live with.
Mr. Horton continued; storm clean-up, I guess we’re all cleared out pretty much?
Ms. Suchsland stated for the most part. There are still branches that are falling out of the trees that had been caught up in there but for the most part, yes.
Mr. Horton stated I noticed you had a chipper at the Piedmont park the other day and it looks good. That stump I mentioned that was by the road, I came by there the other day and there were three or four people trying to move it.
Ms. Suchsland stated we used our Kubota to pull it up on the trailer, but it’s done.

Mr. Horton stated that looked like it was pretty heavy, so I appreciate the work getting that out of the way.
Mr. Horton continued; my wife and I went down to check out pickle ball. Mr. Soriano asked did you join in?
Mr. Horton stated not really, he was doing lessons, so I just went down to see what it was all about. It’s actually fun. My question is, how much involvement do we have? It seems pickle ball will be played on our courts over there. The guy had just come back from Myrtle Beach where he had got qualified as a pickle ball instructor. I’m just curious, is it ramping a little bit and are they pushing it?
Mr. Soriano stated he is. The Oakleaf tennis has a Facebook page that they will advertise on. They do run a couple clinics for the little guys.
Mr. Horton stated the little kids were there before they started pickle ball.
Mr. Soriano stated yes and then pickle ball can only be done on the hard courts, it doesn’t work on the clay courts. They’ve been trying for going on two years to get some of those programs there. People just don’t use the hard courts as much as they do over here so it’s a little tough. The District doesn’t pay those guys for any time they put in over there. Their salary comes from your sister district completely. What I did was set up with them that they can bring money in from those clinics as their pay, so I’m surprised they’ve been able to go this long because it’s not a real big building thing, but I’ve asked them to continue to try. They have a lot of fun even if it’s just two or three people, but I would like it to get bigger. It seems waste to me.
Mr. Horton stated there’s four courts there I believe.
Mr. Soriano stated yes, we painted those when we did the resurfacing.
Mr. Horton stated my wife went down to watch and he said come on in here and she went in there and she’s had all kinds of joint replacements and she let him do it.
Mr. Soriano stated it’s actually perfect for that group. It’s not as high intensity or high risk for falling or injuries like on the clay courts.
Mr. Horton stated I was just trying to get an easy volley going and that was hard enough as it was. I watch some other people that played for a while slamming it back and forth. I guess what I’m getting at is we’ve got a combination tennis court/pickle ball court marked off and it’s hard when you’re out there trying to play pickle ball and trying to figure out what

markings you’re looking at. How much use do we get out of the tennis courts? Should we take one of the courts and just turn it into a pickle ball court?
Mr. Soriano stated we could.
Mr. Horton stated I’m just throwing it out there. It would be a lot easier for people playing pickle ball.
Mr. Soriano stated we could look at a color scheme. You guys don’t have that many tennis courts. There are completely different hard courts versus clay, but you don’t have anywhere near the numbers they have out here. It took up a lot of space and you guys don’t have much space. If we take away one of those courts, even though people don’t use our courts that much, I promise we will hear complaints so that would be a little tough but if it was dedicated pickle ball, maybe we’d get a few more pickle ballers. I don’t know. It was asked four years ago. I think it’s a great program and a nice amenity to have so if you want to look at it, we can look at changing the color scheme so it’s more dedicated on one of those courts. I did have a thought of purchasing some pickle ball equipment on hand for people who would use it and they’d sign it out. I’ve thought about that before. Basketball is a little tough because we know it will disappear but pickle ball, I have no concerns with. I don’t see that group of people taking our equipment but that may help too because unless there’s a clinic there and they’re asked to join in a lot of times people don’t have their own equipment.

EIGHTH ORDER OF BUSINESS	Next Scheduled Meeting
Mr. Perry stated the next scheduled meeting is April 13, 2020 at 4:00 p.m.

NINTH ORDER OF BUSINESS	Adjournment

On MOTION by Ms. Nelsen seconded by Mr. Thomas with all in favor the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman